New

Office Associate V - Auxillary Services

Howard Community College

tuition reimbursement, 403(b)

United States, Maryland, Baltimore

Sep 17, 2025

Position Details

Position Information

About Us	Howard Community College ( HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020. Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!
Position Title	Office Associate V - Auxillary Services
FLSA	Non-Exempt
FT/PT	Full Time
Hours Per Week	37.5
Work Schedule	M-F 8:30-5
Grade	8
Minimum Compensation	$38,545
General Responsibilities	This position directly reports to the Director of Auxiliary Services, and requires an individual who can multi-task and whose diverse duties range from administrative support to event planning, conference services, facilities use, catering and related assistance.
Work Performed	Primary responsibility for: All DH -100 Kittleman physical scheduling of requests All DH, RCF, HSB Lobby physical scheduling of requests All RCF 120B, 400, 401 physical scheduling of requests, coordination of setup and breakdown All Quad scheduling requests Submission of the subsequent room reminder notices Ongoing calendar, spreadsheet and log book maintenance Manage all aspects of catering order processing, communications with food services Menu creation, distribution and posting Daily RCF Lobby table coordination/placement Primary responsibility for weekly inspections, inventory, and maintenance of all vending and beverage services including responding to vending related issues and concerns Website maintenance, revision and updating Administrative support: Serves as the point of contact in the absence of the Director Assists with contract management from first contact to completion including but not limited to identifying room availability, defining fees, providing user with an external facilities use application and all related documents, tracking, subsequent submission of the completed paperwork to Admin for review and approval, etc. Responds to space availability inquiries related to event planning, conference services, and facilities use Handles billing requests to Finance (Both first billing of deposits to Final invoicing) Submits "Event Details" notices to the Dept. of Public Safety, the Welcome Center and all depts. offering services or support Places Work orders to various support departments for required services Maintains College Calendar/Other/External Event Subsequent maintenance of all related files (both paper and electronic) Maintains information needed for Semi-Annual Disclosure reporting Performs other related duties as required.
Minimum Education Required	High School or equivalent
Minimum Number of Years Experience Required	3
Other Knowledge Required	Ability to communicate effectively, both verbally and in writing Excellent attention to detail and problem solving skills Excellent customer service skills serving both internal and external contacts Ability to prioritize and effectively handle a multitude of concurrent tasks and duties Ability to maintain strict confidentiality Proficient in Word, Excel and Outlook. Regular attendance is a requirement of this job. Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity. Preferred AA degree
Working Conditions	Office Environment working 8:30 a.m. - 5:00 p.m. Occasional need to work in off hours (primarily on a weekend) due to external facilities use activity
Supervisory Position?	No
Division	Finance - (NEW DIVISION)
Department	Finance- (NEW DEPARTMENT)

Posting Detail Information

Posting Number	B522P
Number of Vacancies	1
Best Consideration Date	09/11/2025
Job Open Date	08/28/2025
Job Close Date
Open Until Filled	No
Job Category	Staff
Benefits Summary	Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.
Applicant Instructions	*Pre-employment criminal background investigation is a condition of employment. HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits. Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).
Quick Link for Internal Postings	https://howardcc.peopleadmin.com/postings/5127
EEO Statement	Howard Community College ( HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status. HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.