Facilities Coordinator (Salem)

At PGE, our work involves dreaming about, planning for, and realizing a smarter, cleaner, more enduring Oregon neighborhood. Its core to our DNA and we haven't stopped since we started in 1888. We energize lives, strengthen communities and drive advancements in energy that promote social, economic and environmental progress. We're always on the lookout for people passionate about leading and being a part of teams that are advancing innovative clean energy solutions that are also affordable and accessible to all.

Facilities Coordinator - Salem

Job Function Summary

Provide administrative and facility support for Operation Centers in the Southern Region- including Salem, Newberg, Sheridan and Woodburn.

Key Job Information

Facilities Coordinator 6251

Grade 4

Career Level: B3

Senior: Requires specialized skills or is multiskilled, developed through job-related training and considerable on-the-job experience

Completes work with a limited degree of supervision

Likely to act as an informal resource for associates with less experience

Key Responsibilities

Contract Administration/Procurement Support Tracks and ensures timely renewal of term purchase orders; anticipates, identifies and reports contract issues and conflicts; resolves invoicing problems and verifies contract terms; prepares purchase requisitions, ensuring accurate and timely processing and disposition of accounts payable invoices; tracks status of all purchase requisitions and purchase orders; coordinates with Sourcing and Contracts staff to ensure compliance with all corporate policies; administers service contract(s) for managers; coordinates with Accounts Payable to resolve invoicing issues; coordinates with vendors to ensure on-time delivery of materials and services.

Purchases a variety of supplies, services and equipment using purchasing cards and informal acquisition procedures; reconciles purchasing card statements; supports purchasing card reimbursement for Operations.

General Administrative Support Provides backup to managers as needed; coordinates work order tracking and reports; coordinates inspections and work with vendors; assists in department and vendor badge access requests and CIP training; picks up and distributes mail; maintains supplies of items such as office supplies and other consumables; performs facility walk down and periodic inspections of offices and equipment and submits work orders as necessary for facility or equipment repairs; supports prioritization/escalation of facility and equipment repairs as needed.

Initiates the request for facility repairs, greeting and providing vendor access to complete the move or repair.

Supports the administrative activities (tracking, scheduling, form submission, etc.) of various operations/facility programs as necessary (examples: operator certification, personal protective equipment stipend management, etc.); utilizes program tools and standards for more efficient operation and communication to leadership.

Supports logistics support during storm events for line crews.

Work Process Owns and improves work processes; monitors processes and troubleshoots and resolves issues, including complex or unusual issues.

Education/Experience/Certifications

Education Requires a high school diploma or equivalent. Associate's degree is preferred.

Experience Preferred: five or more years in contracting, budgeting, administrative or related field.

Competencies (Knowledge, Skills, Abilities)

Functional Competencies

Intermediate skills in writing, including the meaning and spelling of words, rules of composition and grammar

Intermediate skills in accounts payable and accounts receivable

Intermediate knowledge of corporate budgeting process and reports

Intermediate computer skills using computer systems used by the department

Intermediate knowledge of contracting policy, processes and procedures

Intermediate knowledge of clerical/administrative procedures, requirements and techniques involved in carrying out the work of an organization

Intermediate skills in applying procedures and practices within the framework of established guidelines

General Competencies

Intermediate decision-making skills

Intermediate diplomacy skills

Intermediate organization and prioritization skills

Intermediate problem-solving skills

Intermediate written and oral communication skills

Physical and Cognitive Demands

Cognitive Level

Intermediate: Consistent use of relevant principles to solve practical problems and to deal with a variety of concrete variables in situations where only limited standardization exists.

Cognitive

Ability to adhere to set response times, deadlines and time-sensitive tasks

Ability to follow accuracy standards

Ability to follow through on decision-making tasks

Ability to interact effectively and collaboratively within a team environment

Ability to communicate and problem solve when under stress

Ability to respond and adapt to frequent change

Ability to accept and demonstrate self-awareness when provided constructive feedback

Ability to discern feedback and acknowledge ownership of areas of improvement

Ability to avoid future mistakes by applying reasonable skills to new but similar work situations or tasks

Ability to successfully collaborate with peers, managers and others within the organization

Demonstrates sound memory

Ability to process new information to be applied consistently to work tasks

Schedule/Attendance

Ability to adhere to pre-established schedule, including start/stop time and break/lunch schedule

Ability to work long hours

Ability to work a variable schedule

Ability to report to work and perform work during periods of severe inclement weather

Ability to consistently meet attendance standards for regular, reliable, predictable, full-time attendance

Physical Capabilities

Does the job require a valid driver's license? Yes

Driving/travel/commute: Frequently (at least once a week or more)

Computer use (use computer regularly for entire work shift)

Lifting/pushing/pulling (check appropriate weight): Up to 50lb

Carrying (check appropriate weight): Up to 50lb

Environment - Indoor/Outdoor

Office environment

Compensation Range:

Actual total compensation, including a performance based incentive bonus, is commensurate with experience, skills, qualifications, education, training, and internal equity. While we anticipate the selected candidate for this position will fall towards the middle or entry point of the compensation range, the decision will be made on a case-by-case basis.

PGE believes in rewarding dedicated performance. We provide a total rewards package that is designed to reward your contributions to the company, and, at the same time, support your well-being and professional development, both now and into the future. To find out more, click here.

Join us today and power your potential!

Assisting with storms or other Company emergencies is a part of all positions at Portland General Electric.

PGE is an equal opportunity employer and is committed to fostering a workplace where employees feel connected, valued, and empowered to thrive. PGE will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law.

PGE does not discriminate on the basis of disability. We recognize individuals have a variety of abilities to offer and we believe there is much to value and celebrate by incorporating different abilities into the work we do. One very important way we live this out is in our application and interview process. We work hard to support individuals who may need an accommodation to fully participate in these processes. If you feel you may need an accommodation, or would like to request one, please notify the Recruiter associated with the job posting. You may also make this request by contacting talentacquisition@pgn.comor by calling 503-464-7250. The Recruiter will provide information and next steps for the accommodation process.

To be considered for this position, please complete the following employment application by the posting close date. Posting closes at midnight (Pacific Time) on the closing date below. If no date is listed, job is open until filled.