Faculty Support Specialist
Please see Special Instructions for more details.
A criminal background check will be conducted on the candidate finalist prior to the offer of employment.
If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered.
Failure to complete the application completely may result in you not being considered for the vacant position.
Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position.
If you have general questions about the application process, you may contact Human Resources at
OHR@wssu.edu. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call 336-750-2834
Position Details
Classification Information
| Position Classification Title |
Human Resources Professional |
| FLSA |
Exempt |
| Position Class |
89640 |
Position Overview
| Position Summary |
Faculty Support Specialist - Academic Affairs
Winston-Salem State University (
WSSU) is committed to fostering academic excellence, student success, and community engagement. The Office of Faculty Affairs (
OFA) plays a central role in supporting the development of a distinguished and vibrant faculty that contributes to a thriving academic community at
WSSU. In partnership with faculty and administrators, the
OFA oversees key areas such as faculty recruitment, appointments, tenure and promotion, and academic leadership development. The faculty is the core of the university, and the
OFA is dedicated to addressing the diverse needs of all academic units in alignment with WSSU's mission to promote student development through excellence in teaching, scholarship, and service at this historically Black institution within the University of North Carolina system.
Key Responsibilities of the Faculty Support Specialist position:
Faculty Lifecycle Support:
- Coordinate onboarding of new faculty, including contract preparation, background checks, I-9 verification, E Verify, and orientation logistics. Manage visa documentation for visiting scholars and foreign-national faculty appointments.
- Ensure the timely preparation, collection, and review of materials for reappointment, tenure, promotion (RTP) dossiers, post-tenure reviews, and phased retirements, in compliance with institutional and procedural deadlines.
- Collaborate with the Center for Innovative and Transformative Instruction (CITI) and Student Success Collaborative to coordinate professional development programs that enhance faculty success and engagement with the university community.
Policy Compliance:
- Maintain accurate and up-to-date faculty records while ensuring adherence to UNC System and WSSU policies, procedures, and deadlines related to faculty affairs.
- Assist in data collection and reporting for accreditation, compliance, and institutional research purposes.
Process Improvement & Collaboration:
- Identify and implement opportunities to streamline workflows and enhance efficiency within faculty support processes.
- Work closely with key departments-including HR, Academic Affairs, the Office of Information Technology, Finance and Administration, and departmental administrators-to ensure alignment and consistency in faculty-related operations.
Data Entry:
- Manage graduate assistant assignments in collaboration with academic departments and the Graduate School, ensuring alignment with budgetary and academic eligibility requirements.
- Process stipends, promotions, and other compensation for both Adjunct and Full-Time Faculty members.
- Maintain secure, auditable records of faculty credentials, appointments, and contract renewals.
Administrative:
- Serve as the primary point of contact for faculty inquiries related to logistics, resources, and operational support.
- Assist in the coordination of academic processes, including course documentation and faculty assignments
- Facilitate clear communication with faculty, department chairs, and university offices about policies, procedures, and deadlines.
- Collaborate with institutional partners to deliver timely, consistent support to faculty.
- Plan and promote faculty-focused events, including training workshops, recognition ceremonies, and academic retreats.
- Prepare reports and presentations to support institutional effectiveness, accreditation, and strategic planning efforts.
- Utilize systems such as People Admin, Banner, Faculty Success (Watermark), Faculty Load and Compensation (FLAC), and Canvas to track and support faculty activities and processes.
|
Position Information
| Position Number |
611299 |
| Working Position Title |
Faculty Support Specialist |
| Building and Room No. |
Blair Hall, Room 102 |
| Appointment Type |
Permanent Full-Time |
| If Time Limited. |
No |
| Appointment Length. |
12 |
Requirements and Preferences
| Position required to work during periods of adverse weather or other emergencies |
Not Mandatory |
| Normal Work Schedule |
8:00 - 5:00 M-F |
| Department Required Skills |
Required Qualifications
- Bachelor's degree in Business Administration, Human Resources, Higher Education Administration, or a related field.
- Minimum of two (2) years of professional experience in higher education administration, HR, or a related area.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn institutional software systems (e.g., Banner, PeopleAdmin).
- Demonstrated ability to work with confidential information with a high degree of discretion.
|
| Preferred Years Experience, Skills, Training, Education |
Preferred Qualifications
- Master's degree in Higher Education Administration, Public Administration, or related discipline.
- Three (3) or more years of experience supporting faculty affairs or academic administration within the UNC System or a comparable higher education setting.
- Experience with faculty appointment, tenure, and promotion processes.
- Familiarity with UNC System policies and regulations governing faculty employment.
- Experience using enterprise resource planning (ERP) systems (e.g., Banner, PeopleAdmin) and electronic document management systems.
- Demonstrated commitment to diversity, equity, and inclusion.
|
| Required License or Certification |
|
| Valid US Driver's License |
No |
| Commercial Driver's License Required |
No |
| Physical Required |
No |
| List any other medical/drug tests required |
|
Posting Details
Posting Details
| Internal Posting Only |
No |
| Time Limited Position |
No |
| Appointment Length |
|
| Salary |
Salary commensurate with education and experience |
| Open Date |
09/19/2025 |
| Close Date |
10/03/2025 |
| Open Until Filled |
No |
| Special Instructions Summary |
A criminal background check will be conducted on the candidate finalist prior to the offer of employment.
If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered.
Failure to complete the application completely may result in you not being considered for the vacant position.
Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position.
If you have general questions about the application process, you may contact Human Resources at
OHR@wssu.edu. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call 336-750-2834 |
Supplemental Questions
Required fields are indicated with an asterisk (*).
How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Website
- Other
Required Documents
- Resume
- Cover Letter
- Transcripts
- References List
Optional Documents
- Unofficial Transcripts
- Other Document
|
Winston Salem State University
Salary commensurate with education and experience
Sep 19, 2025