Description
Take on a vital role within a leading health organization. Help ensure a smooth and efficient procurement processes to support the clinics. Take your expertise to the next level. You can do all this and more at UCLA Health. Under the supervision of the Faculty Practice Group Office Purchasing Supervisor, you will play a key role in coordinating all activities related to purchasing and payables for the clinics managed by the Faculty Practice Group and the administrative operations. You will also:
- Provide seamless support to clinics and suppliers from submitting requisitions, processing low-value orders, processing reimbursements, processing Pcard orders, managing license renewals, facilitating certifications, managing blanket agreements, uploading invoices, reconciling statements, resolving unpaid invoices, and responding to customer service inquiries
- Facilitate training and provide oversight to assigned managers and clinic staff in helping to assure orders are processed promptly, this includes but is not limited to obtaining price quotes, preparing orders, following up with vendors and clinic managers, and maintaining files while adhering to UCLA Purchasing policies and procedures
- Ensuring the correct coding of transactions and providing supporting documents as needed
- Promptly identifies, collects, researches, and analyzes issues related to the procure-to-pay process, and implements solutions
- Prioritizes assignments and projects to ensure timely completion
- Assist in additional duties for the department
Salary Range: $32.67 - $49.71 Hourly
Qualifications
- Possesses 3+ years of experience
performing purchasing, payables, or financial transactions in a professional
setting. - REQUIRED - Bachelor's degree in accounting, finance,
business administration, or a related field, and/or equivalent experience. - Demonstrates working knowledge of financial
processes, procurement procedures, and internal control practices. - Applies intermediate skills in financial and
data analysis to reconcile accounts and resolve discrepancies. - Proficient in Microsoft Excel, Word, and
financial systems (e.g., Oracle, PeopleSoft, Jaggaer, BruinBuy). - Understands UCLA policies and compliance
requirements for purchasing and accounts payable functions. - Demonstrates strong customer service skills
and the ability to build effective working relationships. - Communicates effectively in writing and
verbally with diverse stakeholders, including vendors and clinical managers. - Exhibits strong organizational skills and
the ability to prioritize multiple tasks in a fast-paced environment. - Demonstrates ability to analyze purchasing
data, assess vendor performance, and recommend process improvements. - Maintains discretion when handling sensitive
financial or personnel information. - Adapts to changing priorities and integrates
new systems and processes effectively. - Applies sound judgment when interpreting
purchasing policies and troubleshooting transaction issues. - Collaborates effectively as part of a team
and independently manages assigned responsibilities. - Demonstrates commitment to accuracy,
compliance, and continuous process improvement.
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University of California - Los Angeles Health
Sep 26, 2025