Financial Analyst 3

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Primary responsibility for the integrity of all financial transactions related to use of the Central Reservation system. Works with various levels of management to ensure proper reflection in the General Ledger. Develops procedures and recommends policy changes on financial matters under the direction of senior personnel. Manages the finances of the Central Reservation Office's operations.

• Supports the Central Reservation Office (CRO) in the analysis and long-term planning and business development.
• Responsible for the accuracy of Central Reservation System (EMS) payment transactions in the general ledger. Reconciles EMS records against the general ledger and works with the Office of the Controller and the units to troubleshoot and document any discrepancies. Reconciles Cash Received to Revenue Activity Report.
• Responsible for accurately and timely performing the weekly billing process per established procedures: reviewing the Billing Worksheet for discrepancies and notifying Event Managers, invoicing all correctly submitted reservations, uploading all internal transactions to the general ledger for posting, working with units to resolve budget exceptions.
• Prepares and reviews budget for the CRO and provides recommendations for increase revenue generation or cost efficiency.
• Monitors, and analyzed monthly performance versus Budget for the CRO.
• Provides guidance on Central Reservation billing to financial staff at all levels throughout the university and to external customers. Acts of overall billing liaison responding to billing inquiries and working to resolve billing disputes in accordance with departmental guidelines. Maintains reservable office hours for ad hoc support on financial matters.
• Develops and routinely updates training materials on the billing function of the Central Reservation system. Creates and manages a regular training schedule to provide training for expense and budget managers and other financial personnel on the billing process of the Central Reservation system. Provides dedicated situational training to units as part of the on-boarding process. Develops and maintains billing procedural documentation. Trains other Central Reservation Office personnel with financial function responsibilities, as needed.
• Participates with on-boarding new units to the Central Reservation system including Billing configuration. Ensures data integrity as it pertains to rate sheets, pricing plans, discounts, calculations etc.
• Assists the Director in development of the expense budget. Responsible for management of the Central Reservation Office's operational expenses. Assists in the month-end and quarter-end close process including variance analysis.
• Retains, organizes and secures all financial records related to the Central Reservation Office according to the university's record retention policy. Prepares financial and/or auditor statements and schedules, as needed.
• Creates, maintains and provides financial reports and ad hoc queries related to the Central Reservation system on a regular basis or as required. Analyzes the aggregate and unit level financial performance of units using the Central Reservation system and presents summary findings, key insights and recommendations to the Director.
• Interprets policies and procedures applicable to area of responsibility.
• Serves as the merchant account's primary contact or technical contact; Handles sensitive cardholder information and/or processes credit cards transactions for the department/unit; Will have access to a third-party system (software, gateway, etc.) that processes, transmits, and/or stores cardholder information.
• Handles cash/gift card transactions on a daily basis.
• Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.

Bachelor's degree in a related field and five (5) years of related experience or Master's degree and three (3) years of related experience.

• Proficiency in Microsoft Excel.
• Proficiency in EMS scheduling software preferred.
• Knowledge of Peoplesoft.
• Proficiency in Cvent/Social Tables Diagramming Software.
• Knowledge of Microsoft 365 (including SharePoint)

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Operating University Vehicles (all types)

• Driver's License Check
• Expanded Background Check

Ability to work flexible hours as needed.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.