Program Coordinator - College of Nursing and Health Sciences

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Provides essential administrative and operational support for the Nursing Undergraduate department (traditional and non-traditional tracks), ensuring its day-to-day functions run efficiently. As a key point of contact, the Program Coordinator handles a wide range of responsibilities, from direct student support to financial oversight and logistical coordination.

• Coordinates and assists with the operational and financial activities associated with the department. Serves as the frontline point of contact to the Acccelerated- Option nursing students in the Nursing Undergraduate department at BBC for informational advisement on all non-instructional matters.
• Provides administrative support to faculty members for academic and program matters.
• Coordinates and executes the development, scheduling and implementation of new and ongoing academic/student programs or services in the Nursing Undergraduate department. Provides recommendations regarding operational procedure changes in support of the strategic goals and initiatives.
• Oversees and facilitates specific activities for the department, which include and are not limited to, approval and management of all Commodity Card transactions for the department, coordinates all travel arrangements and preparation of Travel Authorization requests and travel reimbursements for the Chair, faculty and staff, and prepares requisitions and invoices for operational purposes of the Nursing Undergraduate department.
• Assists with establishing and maintaining academic standards and degree requirements, accreditation matters, as appropriate. Manages the student files and records in accordance with Program and accreditation requirements.
• Inputs course scheduling. Administers faculty evaluations each semester.
• Initiates and prepares requests for hiring adjunct faculty members.
• Coordinates logistical matters related to the Nursing Undergraduate department projects including planning, initiation, coordination, implementation, and evaluation.
• Monitors status of projects. Assists in analysis of program data, develops reports and tracking systems in Excel spreadsheets, and oversees activities.
• Monitors accounts/expenditures and reconciles statements. Advises management and staff on budgetary needs or discrepancies. Prepares all documentation to manage business accounts as required.
• Provides input and makes recommendations in the preparation of strategic plans in support of the Nursing Undergraduate department.
• Collaborates with the University, University Graduate School, and Nicole Wertheim College of Nursing and Health Sciences to facilitate student registration and enrollment.
• Collects & maintains data for quality improvement initiatives and program evaluation.
• Trains, directs, supervises and evaluates the work of Federal Work Study students or other temporary staff and is highly accountable to the work of the program.
• Serves as an University card user for departmental transactions. Adheres to University credit card policies and procedures.
• Performs other related duties that are required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree and two (2) years of office or related experience.

• Experience working in a higher education setting, specifically in a student-facing or academic support role.
• Experience with managing budgets and financial transactions within a university environment.
• Demonstrated experience in program coordination, project management, or event planning.
• Proficiency with advanced features in Microsoft Excel for data analysis and reporting.

Administrative

• Begin time: 8:30 AM
• End time: 5:00 PM

Research Expanded Background Check

• Ability to work evenings and weekends.
• Ability to work flexible hours as needed.
• Ability to travel locally

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.