Executive Assistant III

Executive Assistant

This position requires an active Top Secret clearance to be considered. Must be able to obtain Top Secret/SCI after hire.

A government contract requires that this position be restricted to U.S. citizens or legal permanent residents. You must provide documentation that you are a U.S. citizen or legal permanent resident to qualify.

The Executive Assistant provides administrative planning, implementation services, and program support for front office staff. The position requires strong organizational, analytical, and communication skills, with the ability to manage sensitive information and high-level engagements.

Compensation & Benefits:

Estimated Starting Salary Range for Executive Assistant: $120,579.00

Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Executive Assistant Responsibilities Include:

• Working with front office staff to design and implement a knowledge management system to track assignments, share information and maintain core documentation.
• Accompanying the Under Secretary, or other F personnel, to international and domestic meetings and conferences, developing material and information on issues which arise.
• Taking and transcribing notes during international, interagency, or public meetings as required.
• Making travel arrangements, hotel reservations, submitting passport and visa applications and preparing vouchers upon completion of the travel.
• Ensuring all official communications to the F Under Secretary Bureau are properly and promptly handled, in accordance with records requirements and Department of State standards.
• Maintaining schedule for the F Under Secretary and other personnel as required rescheduling appointments if necessary and preparing briefing memoranda for meetings.
• Assisting in preparation of large volumes of correspondence, memoranda, briefing papers, and reports, frequently working with senior level contacts at the White House National Security Council, Department of Defense, Department of Commerce, Energy, Justice, and across the Department of State.
• Serving as liaison for administrative HR matters, e.g., performance appraisal reminders, leave restoration procedures and award nomination procedures.
• Acting as liaison for GSO work orders and IT maintenance and computer issues.
• Assisting new staff members, processing new hire paperwork and coordinating equipment and security access.

• Performing other job-related duties as assigned

Executive Assistant Experience, Education, Skills, Abilities requested:

• High school or GED and 8 years' experience in international politics/foreign policy, military/defense or security cooperation.
• Eight (8) years or more work experience in administration, travel planning, complex logistics, political-military affairs, foreign affairs, and defense security cooperation.
• Experience working with the U.S. interagency, preferably the Department of Defense, with a senior level of contacts.
• Experience as an assistant to Senior Executive Service/Senior Foreign Service officials, including managing schedules, briefing memoranda, and travel arrangements.
• Experience working with U.S. security cooperation, preferably Foreign Military Sales and/or export control issues.
• Ability to work independently to assess priorities and manage daily coordination of details without repeated requests for guidance from supervisors.
• Proficiency in travel management, preferably experience with E2 solutions.
• Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment.
• Strong organizational, communication, interpersonal, and computer skills.
• Strong English language (written and spoken) communications skills.

• Must pass pre-employment qualifications of Cherokee Federal.

Company Information:

Cherokee Nation System Solutions (CNSS) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNSS, visit cherokee-federal.com.

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Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar searchable job titles:

• Executive Operations Analyst

• Policy and Program Analyst

• Administrative Operations Specialist

Keywords:

• Executive Support

• Policy Implementation

• Administrative Coordination

• Travel Management

Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law.

Many of our job openings require access to government buildings or military installations.