Executive Assistant

Our Company

Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

JOB LEVEL

P30

EMPLOYEE ROLE

Individual Contributor

Our Company

As one of the world's most innovative software companies whose products touch billions of people around the world, Adobe empowers everyone, everywhere to imagine, create, and bring any digital experience to life. From creators and students to small businesses, global enterprises, and nonprofit organizations - customers choose Adobe products to ideate, collaborate, be more productive, drive business growth, and build remarkable experiences.

Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We're on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organisation. The next big idea could be yours.

The Opportunity

The Treasury organisation is seeking an experienced and strategic Executive Assistant to join our team! This role is ideal for a highly proactive and motivated administrative professional who thrives in dynamic environments and values precision, discretion, and cross-functional collaboration. As a key member of our distributed team, you will work with different areas of Adobe's business and operations and will be critical to enabling organization excellence. An ideal candidate will have a proven track record of operating in a fast-paced environment with meticulous attention to detail. You will thrive in ambiguity, have a low ego and have a hands-on approach to teamwork. You will excel in building rapport with our internal and external partners. The primary location for this position is in San Jose. A regular in-office presence is expected, with a minimum of three days per week aligned with the Treasurer's schedule.

What you'll do

• Serve as a trusted business partner to Adobe's Treasurer by understanding key initiatives and priorities to effectively manage and triage requests
• Proactively manage the Treasurer's calendar and act as a gatekeeper, using sound judgment and discretion to protect focus time and align with key priorities
• Plan and coordinate all types of meetings and events - including complex internal and external executive sessions, organization-wide training, and onsite/off-site gatherings. Provide logistical support for the broader Treasury Leadership team (e.g. calendar coordination, travel arrangements, communications, presentations, catering and additional needs)
• Manage Treasurer's email inbox and communications if needed; triage, organize and respond to emails on their behalf to accelerate time-to-action and increase operational efficiency
• Own Treasurer's meeting agendas, minute-taking and track action items to completion
• Manage complex international and domestic travel, including air travel, hotel(s), ground transportation, detailed itineraries and agendas and all other travel arrangements needs
• Lead preparation for staff meetings and All-Hands sessions, including content, documentation, logistics, venue, tech support & catering needs

• Represent Adobe, Treasury Organization, and Treasurer in a brand-building light through thoughtful, friendly, and timely follow-through and sound judgment

• Monitor Treasury's spending, track budgets, initiate purchase requisitions and POs, and track invoices and expenses with precision. Process expense reports timely and accurately.
• Support the Treasury Operations and Treasury Risk Management teams by assisting with administrative tasks, organizing documentation and content, coordinating logistics and distribution, and facilitating partner communications.
• Maintain various records and documents for Treasury, including printing, mailing packages, copying, filing and email/messages as required
• Organize and support candidate interviews, new hire onboarding activities, and work cross-functionally to ensure optimal employee experience
• Maintain organization charts, and other support collaterals up to date
• Coordinate assistance with team for office space, desk changes, and equipment needs
• Providing administrative support for special projects and initiatives as needed
• Foster strong collaboration and close partnership with leadership teams and cross-functional partners
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup support as needed
• Routinely perform a wide variety of additional and/or alternative support duties as assigned from time to time, including supporting other Executives when required

What you need to succeed

• Dedication to excellence: Demonstrate exceptional organizational skills and consistently deliver high-quality work with strong attention to detail. Communicates clearly and accurately - both in writing and verbally - and takes a forward-looking, proactive approach to planning and execution.

• Operational Agility: Highly organized and responsive, with the ability to function well in a fast-paced, high-volume environment. Table-stakes ability to prioritize and coordinate complex calendaring asks. Skilled at maintaining balance among multiple priorities.

• Business Insight and Judgment: Curious and thoughtful, with strong interest in understanding Adobe's business and Treasurer's scope of responsibility. Use business sense to evaluate priorities and make informed decisions. Exhibits executive presence and adapts communication style to reflect appropriately representing Treasurer's tone and approach.

• Discretion and Professionalism: Handles highly sensitive information with the upmost confidentiality and professionalism.

• Excellent Communicator: Confidently and professionally interacts with partners at all levels, including with E-Team EAs. Maintain consistent communication with Treasurer via Slack, email and text, ensuring responsiveness.

• Collaborative Teammate: Brings a flexible, can-do attitude while remaining calm under pressure. Builds strong relationships, contributes to a positive team culture, and fosters community through collaboration and humor.

• Creative problem solver: Navigates ambiguity with ease and urgency. Think outside of the box attitude with a strong professional judgment of knowing when to check in with Treasurer to validate decisions.
• Seasoned expert with more than ten years' experience in a global setting, successfully interacting with executives and staff.Proficient with Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint) and Concur. Current Notary Public or willingness to become one a plus
• Adaptable: Quickly adjust to evolving business needs and priorities.Earlier workday (~7.30am) start is preferred.

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

State-Specific Notices:

California:

Fair Chance Ordinances

Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and "fair chance" ordinances.

Colorado:

Application Window Notice

If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts:

Massachusetts Legal Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Adobe is proud to be an Equal Employment Opportunityemployer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more.

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