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Admin Assistant to Dir

University of New Mexico
Hourly: $18.81 - $24.52
life insurance, remote work
United States, New Mexico, Albuquerque
1 University Of New Mexico (Show on map)
Oct 09, 2025

Requisition ID
req34786

Working Title
Admin Assistant to Dir

Position Grade
09

Position Summary

The UNM HSC Institute
of Ethics
has an exciting opportunity to hire a detailed-oriented and
proactive Administrative Assistant to
the Director
. This is an opportunity
to be a part of The Institute of Ethics which is the primary center for the
practice, education and teaching of ethics at UNM Health Sciences Center. The
ideal candidate for this position will have a strong interest in theoretical
and practical ethics.

As the Administrative
Assistant to the Director
you will be providing comprehensive support to
the various educational and training programs for the Institute and for the Ethics
Committee and the Clinical Ethics Consultation Services. This position acts as the liaison for the leaders and members
of the work-groups for UNM HSC Institute of Ethics, the Ethics Committee, the Ethics Consultation Service,
and the members of the Medical Humanities committee. You will be contributing
to the strategic initiatives including collecting and managing a large range of
data, including budgetary data, overseeing and editing websites and wiki pages and
present summaries to the Institute leadership.

Key Responsibly
Include:

  • Provide administrative support in the development, implementation and marketing of the programs of the HSC Institute of Ethics.
  • Act as liaison for leaders and members of the work-groups of the Institute of Ethics, the Ethics Committee, the Ethics Consultation Service, and the members of the Medical Humanities committee.
  • Organize the marketing, selection process, and awards for the Bennahum Fellowship
  • Coordinate activities of the Ethics Consultation Service, including consultant schedules, receiving requests for consultations, and collection of data.
  • Oversee and keep up to date the Institute's webpages.
  • Record minutes of meetings.
  • Review and contribute to policy development.
  • Write Annual Reports.
  • Monitor expenditures and revenue for the two offices; submit expenses for reimbursement.
  • Prepare the Institute's budget.
  • Oversee the planning for conferences, trainings and workshops.
  • Contribute to the organization of educational services.
  • Write materials to be used in the marketing of the services of the two offices, in educational programs for members of the HSC.
  • Supervise student employees, volunteers, and lower level staff.

See the Position Description for additional information.



Conditions of Employment
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
  • If located at the UNM Children's Campus, successful candidate must pass a comprehensive post-offer, pre-employment criminal and New Mexico Children, Youth and Families Department (CYFD) fingerprint background check, and a continued successful status will be verified by periodic future background checks.


Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.



Preferred Qualifications
  • Exceptional communication skills, both written and verbal, as demonstrated in a cover letter
  • Strong interpersonal skills including the ability to build relationships collaborate and resolve conflict
  • Proven track record of handling confidential matters with professionalism and integrity
  • Proficient in the use of Microsoft word, excel and presentation software
  • Strong experience in fiscal oversight, including budget management and financial analysis
  • Experience in developing and managing websites and digital educational platforms
  • Experience in or ability to learn university programs for financial reimbursement


Additional Requirements

Campus
Health Sciences Center (HSC) - Albuquerque, NM

Department
Institute for Ethics Operations (762B)

Employment Type
Staff

Staff Type
Term - Full-Time

Term End Date
06/30/2026

Status
Non-Exempt

Pay
Hourly: $18.81 - $24.52

Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required
Yes

For Best Consideration Date
10/20/2025

Eligible for Remote Work
Yes

Eligible for Remote Work Statement
This position may be eligible for a hybrid work schedule

Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.


Please upload a current resume, cover letter addressing preferred qualifications and three professional references

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.



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