Administrative Assistant, Critical Care and Emergency Medicine

Regions Hospital in Saint Paul, MN is currently seeking a reliable and organized Administrative Assistant to support our Critical Care and Emergency Medicine team in day-to-day administrative operations and help ensure smooth patient experiences.

The Administrative Assistant provides administrative support to leadership and staff within the Critical Care and Emergency Medicine departments, ensuring efficient daily operations. This role is responsible for anticipating departmental needs and responding in alignment with established guidelines, organizational policies, and personnel practices.

Key responsibilities include calendar and meeting management for multiple leaders, coordination of room reservations, teleconferencing, and catering, as well as handling calls, inquiries, and departmental correspondence. The position also assists with onboarding new providers, and monitors credentialing, privileging, and required certification renewals.

Additional duties include processing physician CME and foundation reimbursements, coordinating sensitive documentation, managing departmental policies, and maintaining office supplies and distribution lists. The Administrative Assistant is expected to exercise sound judgment, maintain confidentiality, and support leaders, physicians, and staff in a fast-paced healthcare environment.

Work Schedule: Monday through Friday, Regular Business Hours

Required Qualifications:

• High school degree or equivalent

• 2 years working in administration functions (specifically calendar management) or equivalent.

• Must be registered Notary Public or achieve within 3 months of hire.

Good to Have Skills

• Strong organizational and time-management skills with the ability to balance multiple priorities.

• Excellent written and verbal communication skills.

• High level of discretion, professionalism, and ability to maintain confidentiality.

• Proficiency with Microsoft Office Suite