New

Business/Administrative Associate I - Department of Microbiology and Immunology, College of Medicine

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Oct 14, 2025
Business/Administrative Associate I - Department of Microbiology and Immunology, College of Medicine Business/Administrative Associate I - Department of Microbiology and Immunology, College of Medicine Hiring Department: Microbiology and Immunology Location: Chicago, IL USA Requisition ID: 1037501 FTE: 1 Work Schedule: Monday - Friday, 8:30AM - 5:00PM Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: October 20, 2025 Salary Range (commensurate with experience): $70,000.00 - 70,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. This position will assist with the operational management of the educational and research activities of the Department of Microbiology and Immunology within the UIC College of Medicine. Duties & Responsibilities: Serve in the role of Chrome River delegate for all University purchasing cards and employee reimbursements in accordance with University policies and procedures. Responsible for coordinating facilities management repairs; submit billable and non-billable requests via FMWeb. Ordering supplies for Department Head's laboratory. Acts as the liaison with University Payables (UPAY) and Purchasing to resolve vendor payment issues and open encumbrances Provide assistance with the fiscal management of the department's research portfolio. Prepare monthly reports, process labor distribution and earnings transfers. Provide administrative support to the department head, including maintaining their calendar (maintain and respond to requests for meetings), answering phone calls, maintain lab meeting schedule and room reservations, maintain lab website. Management of the departmental seminar program including coordinating travel and hotel accommodations, visit itineraries, schedule, arranging luncheons, Internal communications, marketing and budgeting. This includes seminar, research in progress and Journal Club. Record and transcribe minutes for faculty meetings, manage classroom and conference room scheduling Manage departmental website and submissions to the Journal of Virology Help coordinate scientific meetings and collaborations in the department. Serve as point-of-contact for faculty, students, staff and visitors to the department. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: Bachelor's degree in business administration, management, or a field related to the position. Two (2) years of professional business, financial, and/or managerial work experience. Experience in a research environment and with extramural grant funds. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) Preferred Qualifications: Familiarity with UIC systems (Banner, iBuy, TEM, MyUIFinancials, HRFE, HireTouch, Tracker I9). Strong communication and analytical skills. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/17161?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-f143857d5175454e821bbb4c6d1a09f3