Program Coordinator (Fellowship)

Rutgers University

life insurance, employee discount

United States, New Jersey, Newark

Oct 15, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator (Fellowship)
Job Category	Staff & Executive - Project/Program Management/Planning
Department	NJMS-Medicine-Education
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Coordinator (Fellowship) for the department of Medicine at the New Jersey Medical School. It is the responsibility of the GME Program to provide a structured educational program for the benefit of the residents and fellows. The GME Program Coordinator, under the direction and supervision of the GME Program Manager, is responsible for assisting in the administration of the residency program as outlined in the Accreditation Council of Graduate Medical Education ( ACGME) Program Requirements. The GME Program Coordinator provides administrative and operational support directly to chief fellows and fellows. The GME Program Coordinator interacts with faculty, residents, fellows, medical students, and institutional and regulatory administrative offices as directed by the GME Program Manager and the Core Program Director. Among the key duties of this position are the following: Compile, update and submit reports to ACGME and other professional organizations as directed by the GME Program Manager. Compile, tabulate and report data for surveys, questionnaires, census reports, accreditation reports and other forms and documents required by internal and external agencies as directed by the GME Program Manager. Coordinate resident bi-annual reviews. Collect necessary information to meet current ACGME requirements. Coordinate the administration of the ABIM National In-training Examinations. Prepare and distribute all post-graduation internal medicine verifications.
FLSA	Exempt
Grade	23S
Salary Details
Minimum Salary	65272.000
Mid Range Salary	78208.000
Maximum Salary	92772.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours	varies
Standard Hours	37.50
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
Union Description	HPAE 5094
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree in Business Administration or a related field, plus two (2) years of progressively more responsible administrative experience required. Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Exceptional organizational skills, interpersonal and communication skills. Ability to independently prioritize work and utilize resources effectively. Proficient with Windows applications and Microsoft Office Suite Applications including PowerPoint, Excel, and Word, and Internet applications. Proficient with use of standard office equipment, copier, fax. Proficient with use of audio-visual equipment.
Preferred Qualifications	Experience with the use Electronic Residency Application System (ERAS) is desirable. Proficient with Resident Management System applications, such as New Innovations is desirable.
Equipment Utilized
Physical Demands and Work Environment	Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Must be able to lift or exert force up to ten (10) pounds. Work Environment: Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	25ST2207
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement