Special Assistant to the CEO (Advance)

Job Title: Advisor

Location: SBC Corporation

Department Name: Administration

Req #: 0000219587

Status: Salaried

Shift: Day

Pay Range: $125,000.00 - $175,000.00 per year

Pay Transparency: The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Special Assistant to the CEO (Advance)

Job Overview:

The Special Assistant to the CEO is a key strategic and logistical partner who supports the Chief Executive Officer (CEO) and the executive leadership team. This role provides high-level executive support and project management, ensuring the CEO is fully prepared and positioned for success in meetings, events, and key initiatives. The ideal candidate is a proactive problem-solver with exceptional attention to detail and the ability to anticipate needs and act with discretion.

Reports to:

• The Special Assistant (Advance) reports directly to the Chief of Staff, RWJBarnabas Health, with a matrixed reporting relationship to the system President and CEO, RWJBarnabas Health.

Qualifications:

• Bachelor's degree from an accredited college or university
• Two or more years of experience providing executive-level support in a fast-paced professional. Experience in healthcare or a nonprofit is a plus.
• Exceptional time management skills and a proven ability to manage multiple tasks and competing priorities.
• Strong verbal and written communication skills with meticulous attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and a high level of comfort with technology and learning new systems quickly.
• Demonstrated ability to think ahead, anticipate needs, and act with a high degree of proactive initiative.
• Sound judgment, professional maturity, and the ability to handle sensitive information with complete discretion.
• Collaborative, flexible, and team-oriented mindset.
• A passion for and commitment to the mission and values of RWJBarnabas Health.

Essential Functions:

• Executive Support & Coordination
  • Serve as the primary point of contact for the CEO's daily operational and logistical needs.
  • Manage and coordinate the CEO's calendar and briefing materials in collaboration with the Chief of Staff and the executive team.
  • Prepare the CEO for all engagements by ensuring all briefing documents, remarks, and materials are accurate and delivered well in advance.
  • Produce a daily briefing report for the CEO detailing the next 24-48 hours of activities.
• Logistics & Advance Planning
  • Lead logistical planning and coordination for the CEO's events and public appearances.
  • Conduct site surveys and collaborate with security and internal/external stakeholders to identify and resolve potential issues proactively.
  • Manage event spaces and briefing rooms ahead of CEO arrival, ensuring seamless transitions and providing efficient pre-arrival briefings.
  • Aid the Offices of External Affairs and Policy, the Chief of Staff and the Executive Administrative Assistant with logistical planning and coordination as needed.
• Strategic Project Management:
  • Assist with special project execution on behalf of the CEO, Chief of Staff, and the Chief External Affairs and Policy Officer.
  • Collaborate with key internal teams to align priorities, gather requirements, and achieve project objectives.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees' physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
• ....and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey-whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.