New

Department Administrator, Supervisor

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Oct 17, 2025

Position Details

Position Information

Recruitment/Posting Title	Department Administrator, Supervisor
Job Category	Staff & Executive - Administrative & Support
Department	SA-Finance and Administration Central Business Office
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Department Administrator, Supervisor for the Student Affairs -Finance and Administration Central Business Office. This position reports to the Director of Student Affairs Human Resources, Division of Student Affairs -NB, within the Student Affairs centralized human resources function. Among the key duties of the position are the following: Handles office management, assisting with matters related to HR and Payroll of a highly sensitive and confidential nature, reviewing all activity and documentation for compliance with university and divisional policies and procedures, as well as collective bargaining agreements. Initiates ROCS requests for all vacancies and request classifications, ensuring the accurate and timely processing of payroll, troubleshooting salary and payroll discrepancies, preparation of reports and data, system training and support on various university systems including HCM, ROCS, Hourly Payroll, Division Absence Reporting System, Guardian I-9, Oracle Cloud, OSFP Portal, etc. Provides supervision to the central human resources administrative coordinator. Safeguards confidential and sensitive information at all times and in the absence of the Director of Student Affairs Human Resources. Provides guidance and direction to management and support staff in all administrative matters to include progressive discipline.
FLSA	Exempt
Grade	05
Salary Details
Minimum Salary	71447.000
Mid Range Salary	90435.000
Maximum Salary	109422.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in a relevant field and two (2) years of relevant professional experience; or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, organization, coordination, and facilitation.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Ability to safeguard confidential and sensitive information.
Preferred Qualifications	Knowledge of university systems, including HCM and PeopleSoft. Ability to be an effective communicator, organized, accurate, and work collaboratively with others.
Equipment Utilized	Desktop computer, laptop, telephone, copier/scanner. Software knowledge includes SharePoint, PeopleSoft, Microsoft Office, Excel, and Tableau.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST2224
Posting Open Date	10/17/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement