Division Analyst

ObGyn-GynOnc-Core

Full Time

86544BR

Job Summary

The Division Analyst will provide administrative and analytical support to the Division of Gynecologic Oncology (Gyn Onc) as well as additional division specific programs and events in the Department of Obstetrics, Gynecology, & Reproductive Sciences. The Division Analyst will serve as the main liaison of the Gyn Oncology (Gyn Onc) Division in partnership with the Assistant Division Administrator and provide direct support to the Division Chief, Program Directors (e.g. Division, Fellowship, etc.), and faculty members, ensuring that Division operates at the level of excellence expected by the UCSF community and our external constituents. The individual will communicate on behalf of the Chief and Program Directors (e.g. Division, Fellowship, etc.) with UCSF faculty and leadership, funders, the public and governmental agencies. This position will receive general directions from the Division Chief, Program Directors, faculty members and/or the Assistant Division Administrator in the form of objectives with deadline driven goals. The Division Analyst will be responsible for maintaining project deliverables of the division and creating project timelines to ensure operational efficiency across multiple entities that the GynOnc Division interacts with. The position will also manage the maintenance of GynOnc standard operating procedures and will handle communications regarding any new process improvement developments or changes in the existing processes.

The incumbent manages and administers a wide range of administrative operation for the Division Chief, Director, faculty, fellows, clinical research coordinators, research associates of the Division of Gyn Onc. These include but not limited to the following:

• Oversee the daily operations of the academic office of the Division of Gyn Onc
• Serve as the administrative lead in the Division
• Manage the Division Chief complex calendars to align with Chief's commitment and responsibilities
• Manage complex projects, maintain costs for the division, purchase and maintain supply inventory, and manage space logistics
• Serve as the liaison to faculty, staff and external organizations, provide assistance in the absence of the Division Chief, coordinate, faculty and staff recruitment, process payroll, coordinate physician credentialing/ privilege process and Physician and Non-Physician Practitioner (PNPP) program time study, draft correspondence, letters, CV, bio sketches, develop website and coordinate staff, educational and development events
• Organize multi-layered interviews for faculty recruitment as well as onboarding/off boarding
• Facilitating logistics for division meetings and/or events
• Provide executive support to other faculty members including the Fellowship Program Director, and others in the Division as needed
• Receive direction from department Fellowship Administrator to coordinate Gyn Onc division specific program logistics, meetings, events, etc.
• Organize staff engagement events and work with the Gyn Onc Friend's Circle to develop philanthropic opportunities
• Serve on committees representing the Division of Gyn Onc in the Department of Obstetrics, Gynecologic & Reproductive Sciences
• Manage other duties as assigned and may serve as a floater for other divisions in the department as directed by their supervisor

The Division Analyst must be able to triage and prioritize in a fast-paced environment, work independently with minimal supervision, remain current in technological applications, be exceedingly well-organized and flexible, be a pragmatic problem-solver and a team player, with excellent communication skills and meticulous attention to details. Diplomacy and tact are essential, together with excellent verbal and written communication skills.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.05 - $53.50 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Obstetrics, Gynecology and Reproductive Sciences (Ob/Gyn & RS) is a major academic The Department of Obstetrics, Gynecology and Reproductive Sciences (Ob, Gyn & RS) is a major academic Department in the School of Medicine, engaged in clinical, research and training activities at the Parnassus, Mount Zion, and Zuckerberg San Francisco General Hospital campuses, the new Betty Irene Moore Women's Hospital at Mission Bay, as well as satellite locations throughout the Bay Area, with an annual operating budget of $149 million. The Department has 100 full-time faculty, 117 other academic appointees, 13 post-doctoral fellows, 20 clinical fellows, 32 residents, 138 voluntary clinical faculty and 270 staff.

The mission of the Department of Obstetrics, Gynecology & Reproductive Sciences is to improve the lives and health of all women through excellence, innovation and leadership in patient care, scientific discovery, education, advocacy, and diversity, equity and inclusion. We are committed to providing quality health care services; educating health care providers and investigators; and conducting research to advance knowledge in our field.

Required Qualifications

• Bachelor's degree in any related area and / or equivalent experience/training.
• Minimum one (1) year of experience in administrative analysis or operations research.
• Ability to use sound judgment in responding to issues and concerns.
• Excellent communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
• Excellent organizational skills, analytical, and demonstrated attention to detail and have the ability to multi-task with demanding timeframes.
• High level administrative experience with the ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision.
• Ability to use discretion and maintain confidentiality.
• Ability to establish priorities and ensure timely execution of deliverables.
• Ability to work independently and within a team in a fast paced environment.
• Strong knowledge of common organization-specific and other computer application programs, including Word, Excel, PowerPoint, Endnote, Mail Clients and Scheduling Software, WebEx, Zoom, Jabber.

Preferred Qualifications

• Minimum of 2+ years of Project Management experience and/or equivalent experience in logistics or coordination of large to small meetings/events or training.
• Experience using UCSF systems: MyAccess, Bearbuy, Advance, MyExpense
• UCSF work experience in academic research teaching and clinical department.
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

Campus

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Mission Bay (SF)

Work Style

Hybrid

Shift

Days, Variable

Shift Length

8 Hours

Additional Shift Details

M-F 8:30am to 5:00pm (Hybrid schedule with 3 days/week onsite and may be more depending on business needs) - schedule based on supervisor's discretion