Position Details
Position Information
| Recruitment/Posting Title |
Program Coordinator I |
| Job Category |
URA-AFT Administrative |
| Department |
SAS - SBS Division |
| Overview |
The School of Arts and Sciences (
SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes.
SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.
Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.
The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the Division of Social and Behavioral Sciences within the School of Arts and Sciences. Reporting to the Director of Finance and Operations and in collaboration with the Social and Behavioral Sciences Business Specialist and Center directors, the Program Coordinator I delivers comprehensive support to
SBS area centers and affiliated units. This role is responsible for coordinating programs, projects, curricular activities and related operations while ensuring the effective management of records, statistics, reports, and documents.
Among the key duties of the position are the following:
- Provides assistance with divisional projects and initiatives and serves as back up preparer for the SBS division.
- Prioritizes tasks and resolves routine conflicts.
- Develops and implements administrative guidelines and procedures.
- Plans, organizes and executes programming and other events, and meeting arrangements.
- Creates and disseminates informational and marketing materials.
- Maintains listservs, websites, and databases while providing direct administrative support to center directors.
- Processes administrative documents and data to align with the unit's mission, vision, and goals.
- Supports research activities, handles fiscal functions and acts as a liaison within and outside the unit.
- Navigates both routine and complex tasks.
- Handles fiscal management, grant support, procurement, expense reimbursement, course scheduling, and human resources/academic personnel processes.
|
| FLSA |
Nonexempt |
| Grade |
04 |
| Salary Details |
|
| Minimum Salary |
59893.480 |
| Mid Range Salary |
73909.480 |
| Maximum Salary |
87925.480 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Position Status |
Full Time |
| Working Hours |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
Day |
| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
https://futureofwork.rutgers.edu
|
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree in a related field and two years of relevant work in program coordination or administrative function or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of academic faculty and student affairs, office administration, work organization and coordination.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Ability to effectively work on multiple projects simultaneously.
- Ability to have a team-oriented, positive approach towards work.
- Excellent interpersonal and communication skills.
- Strong computer literacy (MS Word, Excel, PowerPoint, website management, etc.).
|
| Preferred Qualifications |
- Knowledge of academic operations.
- Experience with Rutgers or other university applications (Cornerstone, Oracle, SAS portal, Concur, ROCS) or previous work experience in a university environment.
- Familiarity with working with faculty and students.
- Understanding of undergraduate and graduate programs.
|
| Equipment Utilized |
- Word, Excel, Power Point, Outlook email, SIRS, BLUE, CSS, Degree Navigator, DICES, Sakai, Joomla, HCM payroll, RU Market Place and other systems and applications as needed.
|
| Physical Demands and Work Environment |
|
| Special Conditions |
- Ability to lift 25 lbs.
- Occasional evening or weekend hours.
- Occasional travel between campuses.
|
Posting Details
| Posting Number |
25ST2184 |
| Posting Open Date |
10/21/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Livingston (RU-New Brunswick) |
| City |
Piscataway |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
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Oct 21, 2025