Program Coordinator - Center for Women Entrepreneurs

TITLE

Program Coordinator - Center for Women Entrepreneurs

JOB SUMMARY

Performs responsible administrative duties for the CWE. Responsibilities include Participates in the center events including but not limited to support to the program director, and social interaction both online and in person. Handles marketing and social media for the center. Scheduling for podcast room. Work is performed under general supervision and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Director, Center for Women Entrepreneurs

Supervises: No supervisory responsibilities

ESSENTIAL DUTIES - May include, but not limited to the following:

• Creates social media content using Canva.

• Skilled at scheduling, posting and community engagement.

• Handles event management and creation

• Ability to develop engaging, original content

• Ability to coordinate logistics for hybrid and in person events.

• Identify and collaborate with speakers.

• Set up meeting rooms and event spaces.

• Updates events, clients, grant winners, and contacts into CRM.

• Strong writing and editing skills and consistency in brand messaging.
• Maintains good public relations.
• Answer incoming phone calls.

• Assists with event registration and attendee communication

• Coordinates catering orders and room reservations.

• Maintains event calendars and send meeting reminders.

• Assists with event logistics and cleanup.

• Support workshops and training sessions.

• Enters basic information into databases and tracking system.

• Maintains accurate records of program participants and activities.

• Updates contact lists and mailing databases.

• Ensures that support services are provided to the program and community.
• Anticipates needs of the program and develops recommendations for fulfilling these needs.

ADDITIONAL DUTIES

• Performs other duties as requested.

• Ability to utilize various social media platforms (LinkedIn, Facebook, Twitter, Instagram, YouTube).

• Ability to work under pressure and autonomously

• Ability to provide administrative guidance within the area of responsibility, providing direct training and supervision as needed.

• Ability to communicate effectively - orally, by phone, in person, and in writing.

• Ability to handle multiple projects.

• Familiar with entrepreneurship development

• Ability to provide attention to detail.

• Working knowledge of office practices and methods.

• Familiar with Eventbrite, Constant Contact, Canva platforms

• Ability to establish and maintain effective work relationships with management, clients, faculty, staff, students, and the public.

• Excellent organizational, planning & analytical skills.

• Knowledge of modern program administration practices, the methods, resources, and standards thereof.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgement based on an understanding of organizational policies and activities.
• Ability to use a personal computer and other office equipment, including related university software and email.

EDUCATION

Associate or bachelor's degree in an area generally related to program content, marketing, or business. Additional job-related experience/and/or education may substitute for the required education on a year-for-year basis.

EXPERIENCE

Two years of experience in content creation, marketing, podcasting or social media.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Ability to utilize various social media platforms (LinkedIn, Facebook, Twitter, Instagram, YouTube).

• Ability to work under pressure and autonomously

• Ability to provide administrative guidance within the area of responsibility, providing direct training and supervision as needed.

• Ability to communicate effectively - orally, by phone, in person, and in writing.

• Ability to handle multiple projects.

• Familiar with entrepreneurship development

• Ability to provide attention to detail.

• Working knowledge of office practices and methods.

• Familiar with Eventbrite, Constant Contact, Canva platforms

• Ability to establish and maintain effective work relationships with management, clients, faculty, staff, students, and the public.

• Excellent organizational, planning & analytical skills.

• Knowledge of modern program administration practices, the methods, resources, and standards thereof.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgement based on an understanding of organizational policies and activities.
• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel. The employee is required to work evenings and weekends.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Texas Woman's University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate's ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman's University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.