Remote New

Senior Grants Specialist

Vibrant Emotional Health
$67K - $89K
United States
Nov 12, 2025
Job Title: Senior Grants Specialist Department: Finance Reports to: Grants Manager Location: Remote Schedule: M-F 9-5pm EST Salary Range: $67K - $89K Formerly the Mental Health Association of New York City (MHA-NYC), Vibrant Emotional Health's groundbreaking solutions have delivered high quality services and support, when, where and how people need it for over 50 years. Through our state-of-the-art technology-enabled services, community wellness programs, and advocacy and education work, we are building a society in which emotional wellness can be a reality for everyone. Position Overview: The Grants Specialist supports the full lifecycle of grant management, including proposal development, submission, tracking, and compliance-particularly for federally funded programs such as SAMHSA and the 988/Lifeline initiative. This role ensures high-quality, timely, and compliant grant submissions and reporting while contributing to the organization's strategic funding efforts. Duties/Responsibilities: Support the development, submission, and tracking of grant proposals, amendments, and reports, ensuring accuracy, completeness, and compliance with funder guidelines. Draft, edit, and coordinate the preparation of proposal narratives, work plans, budgets, and reporting documentation in collaboration with internal stakeholders. Maintain up-to-date knowledge of grant funding policies, regulations, and federal compliance requirements (e.g., 2 CFR Part 200). Track grant deliverables, deadlines, and milestones using internal systems and tools; maintain organized and accurate records of all grant activities. Assist with the procurement of goods and services related to grant-funded projects, ensuring alignment with internal policies and federal grant requirements. Coordinate the development, review, and tracking of vendor contracts, consultant agreements, and subrecipient documentation; ensure timely execution and compliance. Monitor contract and procurement deliverables, working closely with internal teams and external partners to ensure obligations are met. Liaise with Finance, Legal, and Program teams to support grant and contract-related processes, including budget alignment, documentation, and audits. Participate in weekly check-ins with the Grants Manager to provide updates, flag issues, and identify opportunities for process improvement. Engage in professional development activities, including diversity, equity, inclusion, and belonging (DEIB) training and relevant grants or procurement workshops. Other duties as assigned. Required Skills/Abilities: Strong organizational skills and attention to detail Excellent written and verbal communication Ability to manage multiple priorities and meet deadlines Professional, collaborative, and high emotional intelligence Interest in mental health or nonprofit sector preferred Required Qualifications: Bachelor's degree preferred; relevant experience considered 5+ years supporting federal grant administration 1+ years of experience with procurement/contracts a plus Familiarity with federal grant lifecycle and reporting Basic knowledge of 45 CFR Part 75 and 2 CFR Part 200 Physical Requirements: Must be able to remain in a stationary position 50% of the time. Will frequently communicate over video calls with internal and external stakeholders. This role is endowed/subsidized through July 2026, with the possibility of renewal based on performance and funding Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. Vibrant will consider any equivalent combination of knowledge, skills, education and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. Vibrant Emotional Health is an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, creed, color, religion, gender, gender identity, sex, sexual orientation, citizenship status, national origin, marital status, age, physical or mental disability, genetic information, caregiver status or any other category protected by applicable federal, state or local laws.