Administrative Assistant, College of the Liberal Arts

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• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The departments of Communication Arts and Sciences, Philosophy, and Applied Linguistics are seeking an on-site, customer-focused Administrative Assistant. This exciting role offers the opportunity to work at the heart of three dynamic academic departments, each with distinctive faculty, students, and activities.

It's a position that blends independent problem-solving with teamwork, allowing you to make a real impact on the day-to-day functioning of the departments.

The Administrative Assistant will utilize organizational and multi-tasking skills to complete this position's responsibilities, which include but are not limited to:

• Greet and assist faculty, staff, students, and visitors in person, by phone, email, and Microsoft Teams with a professional and customer-service approach.

• Manage office supplies, copiers, textbook orders, and conference or membership purchases.

• Submit and track facilities work orders through Maximo and follow up on completion.

• Sort and deliver department mail and packages between mailrooms.

• Maintain department calendars, directories, databases, and listservs; assist with website updates.

• Support department events and guest speakers, including travel and lodging arrangements.

Qualifications:

Applicants must have at least a year of administrative or office support experience.

Proficiency with Microsoft Office (Word, Excel, Outlook, Teams) and a willingness to learn university-specific systems (e.g., Maximo, listserv management tools) is preferred.

Additional Qualifications:

• Outstanding organizational skills with high attention to detail and accuracy

• Excellent interpersonal and communication skills (including when speaking with others in person, by phone, and electronically)

• Ability to manage and prioritize multiple tasks effectively, while meeting deadlines in a busy work environment

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Application Instructions:

To be considered, applicants must upload a resume and cover letter.

This position is fully onsite at Penn State's University Park Campus. Hours for this position will be Monday through Friday, 8:00 a.m. to 5:00 p.m. ET.

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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