Conflict of Interest Analyst - Office of Research Protections

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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

While responsibilities may shift with evolving needs, this position is expected to support both Institutional COI and Individual Research COI processes.

Key Responsibilities:

• Analyze institutional and individual COI disclosures and respond to related inquiries.
• Collaborate with the COI/OA team and other Penn State offices (e.g., Office of Sponsored Programs, Technology Transfer, Colleges) to address COI concerns across campuses.
• Oversee compliance with policies AD83, RP06, and AC80, including managing disclosures in the University's electronic system.
• Maintain accurate records and ensure compliance with applicable regulations.
• Interpret regulations and draft or update COI/OA policies and procedures.
• Develop educational materials and prepare reports for committees, the University President, and federal agencies.

Responsibilities related to COI Disclosure and Management:

• Review disclosures from University Officials and investigators using the COINS system (Penn State's online disclosure system), ensuring completeness and accuracy.
• Evaluate referrals from other offices regarding institutional financial interests.
• Conduct administrative reviews and manage disclosures under COI Committee authority.
• Prepare and present cases to institutional and individual COI committees.
• Communicate committee decisions and management plans via COINS or email; maintain program documentation.
• Report conflicts and management plans to sponsors and internal units as required.
• Monitor compliance with COI management plans on behalf of the University.

Skills and Abilities:

• Strong written and verbal communication skills.
• Excellent organizational skills and keen attention to detail.
• Ability to manage multiple tasks, analyze complex issues, and develop practical solutions.
• Discretion in handling sensitive information and maintaining confidentiality.
• Effective collaboration with researchers and adaptability in a fast-paced environment.
• Sound judgment and decision-making capabilities.
• Proven ability to work independently and take initiative.
• Collaborative and approachable demeanor suited to a fully remote, virtual team.
• Proficiency in Microsoft Office; experience with electronic data management systems is highly preferred.
• Comfortable using remote meeting platforms such as Zoom.

Preferred Qualifications:

• Master's degree or higher (e.g., J.D.), with experience in research administration or law.
• Background in university administration, grants management and negotiation, or regulatory compliance.
• Familiarity with higher education environments, including committee participation and cross-institutional collaboration.
• Experience engaging with faculty compliance committees, including public speaking, is a plus.

Work Arrangement: The location of this position is flexible and can operate fully remotely within the United States. Standard working hours are in the eastern time zone.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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