New

Administrative Support Specialist

University of North Carolina Charlotte

$40,665 - $48,000

United States, North Carolina, Charlotte

Nov 18, 2025

Administrative Support Specialist

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	000288
NC Salary Grade Equivalency	GN08
Classification Title	Administrative Support Specialist - Advanced
Working Title	Administrative Support Specialist
Salary Range	$40,665 - $48,000
Anticipate Hiring Range	$40,665 - $48,000
FLSA Status	Non Exempt
Division	Business Affairs
Department	Financial Services (Adm)
Work Unit	Controller
Work Schedule	8:30 am - 5:30 pm; Monday - Friday This position maybe eligible for telework schedule of up to two (2) days once onboarding into position is complete and with supervisor approval.
Primary Purpose of Position	This position audits and processes payments to vendors and reimbursements for University business expenses incurred by employees, non-employees and students in compliance with university , state, and federal policies and guidelines. This position reviews payments of a complex nature and must be able to determine if a payment presents a risk to the University or requires additional processing steps. The Specialist must be able to independently apply university policy, state budget manual policy, and basic state and federal tax regulations.
Minimum Education/Experience	Required Minimum Qualifications: Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
Essential Job Duties	Audits and processes payments to vendors and reimbursements for expenses incurred by employees, non-employees and students with University business purpose in compliance with University policy and State and Federal Guidelines. Reviews payments of a complex nature and must be able to determine if a payment represents a risk to the University or requires additional processing steps. Must be able to independently apply university policy, state budget manual policy and basic state and federal tax regulations.
Other Work Responsibilities	Interacts with various University faculty and staff and must have strong customer service skills. Interprets guidelines and responds to inquiries to advise others regarding reimbursement policies and processes. Assists with the bi-annual Travel and Complex Payment training and often assists with one-on-one training as needed. Reviews numerous payments on a daily basis and must be detail oriented.
Departmental Preferred Experience, Skills, Training/Education	Experience in a high-volume disbursements department setting. Experience working in an institution of higher education. Experience working with SAP Concur, Banner Finance / ERP system, Jaggaer/e-procurement system. Ability to independently review and process requests to assure compliance with the aforementioned regulations is highly desired. Strong attention to details.
Necessary Licenses or Certifications
Work Location	Reese Building
Posting date	11/17/2025
Closing date	12/04/2025
Proposed Hire Date	01/05/2026
Contact Information
Special Notes to Applicants	The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Do you have at least a high school diploma / GED and one year of related office experience or an equivalent combination of education and experience?
- Yes - I have at least a high school diploma / GED and one year of related office experience or an equivalent combination of education and experience
- No - I do not have at least a high school diploma /GED and at least one year of related office experience.
*
Do you have experience in a high-volume disbursements department setting? If so, please explain your experience as it relates to this position.

(Open Ended Question)
*
Do you have experience in any of the listed systems; SAP Concur, Banner Finance / ERP system, Jaggaer/e-procurement system. If so, please indicate which system(s) and your experience.

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest

Optional Documents

Contact Information for References