Admin Assistant 3

UNM's Office for Community Health (OCH) is a key resource to New Mexico's communities and operates under the Executive Vice President of Health Sciences. OCH's many programs offer a diverse set of resources linking community health needs with University resources in all mission areas-clinical services, education, research and health policy.

The UNM Health Sciences (HSC) Office for Community Health (OCH) is seeking an experienced Administrative Assistant III. This position will work closely with Senior Leadership and the Administrative and Fiscal Teams for OCH, helping them support their mission to deliver community health. This role will provide high-level administrative support through the effective scheduling and coordination of calendars for the Vice President of Community Health and the Executive Director of Community Engagement at OCH. The ideal candidate will possess exceptional organizational skills and the ability to quickly shift priorities and adapt to changing needs. In addition to calendar management, this position will assist with broader organizational support for OCH leadership, including preparing and maintaining meeting minutes, cell phone and mileage reimbursement, organizing leadership meetings, and ensuring efficient communication and workflow across departments.

The successful candidate will possess excellent organizational skills, attention to detail, and written and verbal communication skills. The individual will have a working knowledge of or the ability to learn and use database applications, the administrative business system, and other systems, or that may be used within the University/Center. This position is fully in office Monday through Friday 8-5pm.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

-Experience with calendaring for high level executives

-Smartsheet Experience

-Meeting Minutes

-excellent writing skills

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.