New

Accounts Payable Specialist

Vaco
$55,000.00 - $60,000.00 / yr
life insurance, vision insurance, parental leave, paid time off, 401(k)
United States, Indiana, Indianapolis
Dec 10, 2025
Vaco has partnered with a client in downtown Indianapolis to hire a Sr. Accounts Payable Specialist. This position is fully onsite. Therole supports development-focused accounting operations by managing accounts payable and cash activity for multiple project entities. You will work closely with internal teams and external vendors to ensure accurate, timely processing of invoices and payments in a fast-paced, collaborative environment. This position is part of a three-person accounting team and is critical to maintaining smooth vendor relationships and keeping development projects financially on track. Key Responsibilities Monitor and manage the Accounts Payable inbox Process and review vendor invoices, check requests, and refunds for accuracy Research and resolve invoice discrepancies prior to payment Schedule and process check runs; prepare, review, and distribute checks Initiate wire and ACH payments to vendors and lenders as needed Maintain accurate cash balances by entity and reconcile activity using internal tracking tools Coordinate funding requests for projects in partnership with accounting leadership Process and track corporate credit card transactions and obtain missing documentation Assist with 1099 processing and documentation Respond to phone, email, and in-person inquiries related to accounts payable Review vendor statements and resolve discrepancies or credit balances Ensure critical bills (credit cards, payroll, fees) are paid on time Provide backup support to the accounting team, including making bank deposits when needed Organize and maintain invoice files and reporting documentation Assist with daily and weekly accounting reports Support special projects and additional duties as assigned Qualifications 3+ years of Accounts Payable experience (development or job-cost experience preferred) Associate degree in Accounting or Finance preferred (not required) Strong proficiency with Microsoft Office, especially Excel Experience with accounting software required Highly organized with strong attention to detail Strong communication and vendor interaction skills Ability to multitask, prioritize, and adapt to changing daily needs Analytical mindset with experience researching and resolving invoice issues Work Environment & Culture Collaborative, team-oriented environment Emphasis on accountability, integrity, and professionalism Recognition for performance and contributions Opportunities for learning and professional development Seasonal schedule perks during summer months Benefits Medical, dental, and vision insurance Employee Assistance Program Virtual healthcare access 401(k) with employer match Employer-paid life insurance Paid time off, holidays, and special observance days Paid parental leave Rental discounts and industry memberships Company events and volunteer opportunities Paid training and certification programs Referral and performance bonus opportunities Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.