Administrative Assistant

This position provides administrative support to the Cancer Center's Supportive Oncology Services Department, and Manager. The incumbent will perform one or more general and specialized clerical and administrative services essential to the operation of our Supportive Oncology Services and Survivorship departments; and perform other related duties as required.

Apply By Date 12/21/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High School Diploma/GED or equivalent.
• Experience supporting administrative Assistance tasks in the Healthcare setting.
• High level of initiative and ability to work independently with minimal supervision, exercising good judgment and decision-making ability, and resolve conflicts.
• Excellent organization and analytical skills to perform responsibilities to successful completion, manage calendars, schedules, and multiple projects simultaneous and still meet required deadlines. Skill to create agendas and take accurate meeting minutes.
• Demonstrated proficiency with Microsoft Office Suite: Word, Excel, Access, PowerPoint, and the desire and ability to learn other programs as needed.
• High level of skill and experience to efficiently type and format technical, scientific and medical material.
• Possess professional oral communication skills, tact and diplomacy, and ability to maintain composure in dealing with faculty, administrative staff, patients, and the general public.
• Ability to convey instructions, directions and information appropriately.
• Skill to listen to complex instructions, analyze needs, determine action, and initiate follow-up.
• Skill to read, comprehend, and/or interpret written materials such as correspondence, technical instructions, and University policies, and procedures.
• Ability to record messages accurately and extract appropriate information from caller or visitor.
• Ability to work effectively and efficiently under pressure despite frequent interruptions, flexibility to adapt to change, and function as a team player.
• Excellent, professional writing, editing and proofreading skills to quickly and accurately produce correspondence and other written materials.
• Demonstrated investigative skills to elicit information needed to clarify inquiries and requests; and professional skills to handle sensitive or difficult situations diplomatically, work effectively and sensitively with constituents from diverse cultural backgrounds and perspectives, and maintain confidentiality of personnel, clinical or other sensitive issues/matters.
• Skill, knowledge and ability to utilize tact, diplomacy, patience and courtesy in dealing with a wide variety of individuals and to interact harmoniously and positively at all times.
• Ability to ensure confidentiality relating to the department and University.
• Skill to compose clear, concise and grammatically correct correspondence.
• Excellent interpersonal skills to work professionally and effectively with faculty, public, peers and administrators in person and over the telephone.

Preferred Qualifications

• Associate degree in related field.
• Preferred experience supporting Oncology Services.
• Knowledge of departmental, hospital, University and other UC policies and procedures.
• Knowledge of grant preparation and processing procedures desirable.

Key Responsibilities

• 80% - Administrative Support to Supportive Oncology Services Administrative Support to Supportive Oncology Services
• 20% - Events Administration

Department Overview

The UC Davis Comprehensive Cancer Center is NCI designated renowned institution dedicated to advancing cancer care, research, and education. As one of the nation's leading cancer centers, it offers a comprehensive range of services encompassing prevention, diagnosis, treatment, and survivorship support.

POSITION INFORMATION

• Salary or Pay Range: $29.40 - $42.14
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): Mon-Fri, 8am-5pm
• Location: Administrative Support Bldg (HSP034)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks