New

Admin Services Specialist 5

NOKIA
76,020 - 108,600
United States, California, Sunnyvale
520 Almanor Avenue (Show on map)
Dec 17, 2025
Family Description Corporate Services (AD) consists of executive, professional, and support services in the areas of general administration, facility and real estate management, health, security, and secretarial services as well as external affairs and information services. Comprises other enterprise-wide functions such as trainees. Subfamily Description Administration & Support (ASU) covers the performing of clerical, secretarial, and general administrative support services to the business and senior executives in the organisation. Acts as a coordinator between different interest groups. This role works collaboratively with the other EA's in the group. This role would interface mainly with other executives, managers, employees and vendors based in the SV campus. Travel & Expense Management:Plan and arrange complex travel itineraries, schedule appointments, and process expenses. On site support:Provide assistant support services in the Sunnyvale, CA office forassigned executives. Meeting Coordination:Organize and facilitate meetings, including booking facilities, distributing materials (minutes, presentations), and managing follow-up actions. Project Support:Assist in the production of presentation materials and the coordination of internal and external events. Team Collaboration:Interact and coordinate with members of the Product & Engineering leadership team, BG management team, and other executive offices. Process Improvement:Continuously seek opportunities to improve processes, methods, and overall efficiency. Calendar & Time Management:Proactively manage the executives' calendar, prioritizing appointments and ensuring efficient time allocation across multiple time zones. Communication & Information Management:Screen incoming topics, prioritizing and responding appropriately. Seek, update, and provide information, including research and compilation of reports, presentations, and organizational charts Knowledge & Experience A robust track record of strong executive assistance experience. Excellent planning skills, ability to manage complex calendars across multiple time zones, prioritize tasks in a fast - paced environment, and strong organizational skills. Ability to think critically, solve problems effectively and make sound decisions Strong attention to detail and a commitment to delivering high-quality work Ability to handle information with discretion and confidentiality Fluent English language skills (written and verbal) Proficiency in MS Office Suite: excellent knowledge of Microsoft office applications, including Outlook, PowerPoint, Excel and Word. SharePoint and Teams knowledge is a plus. Ability to create clear and concise communication in various formats Specialized or broader knowledge of theory and principles within a professional discipline. 8 + years of experience and a graduate equivalent degree. On-site position in Sunnyvale: Candidate must be local to Sunnyvale. Impact Accountable for quality and accuracy of own output. Responsible for contribution to teamwork. Errors may have impact on function/project/customer. Usually delivers results with a short-term, operational focus and limited impact on others. Scope & Contribution Individual Contributor: Participates as individual contributor to team, usually with limited professional expertise. Makes decisions affecting own work within set parameters, elevates others. Reviews priorities with supervisor. High personal or low collegial interaction. Managerial/Supervisory: May act as Team Leader or Project Leader with some indirect supervisory responsibilities in addition to own work assignments.. Makes decisions that affect own work. Innovation Semi routine tasks of moderate complexity requiring some discretion and judgment. Carries out tasks/activities according to assignment and set guidelines. Moderate degree of supervision and coaching needed. Demonstrates initiative and adaptability to changing business environments. Communication Explains facts, practices, policies, etc. to external and internal parties. Takes actions which respect to the needs and contributions of others and reaches agreement through flexibility and compromise. Manages situations where there is a common desire to reach solution within a team. Sometimes requires ability to influence others outside of own job area on policies, practices and procedures. Builds cross-cultural knowledge and global mindset. Knowledge & Experience Specialised or broader knowledge of theory and principles within a professional discipline. Typically 1-2 years directly related experience and a graduate equivalent degree. Advancing connectivity to secure a brighter world. Nokia is a global leader in connectivity for the AI era. With expertise across fixed, mobile and transport networks, powered by the innovation of Nokia Bell Labs, we're advancing connectivity to secure a brighter world. Learn more about life at Nokia. About the Business Group A robust digital backbone is the unsung hero of modern life, underpinning everything from daily interactions to cloud computing and critical infrastructure. The Network Infrastructure team is passionate about pushing the boundaries of what's possible in networking, tackling the toughest challenges and delivering innovative solutions. We deliver trusted, purpose-built IP, optical, fixed, and data center solutions that power the internet, drive the global economy, and support the mission-critical industries that keep the world running. Our recruitment process We act inclusively and respect the uniqueness of people. Our employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect. If you're interested in this role but don't meet every listed requirement, we still encourage you to apply. Unique backgrounds, perspectives, and experiences enrich our teams, and you may be just the right candidate for this or another opportunity. The length of the recruitment process may vary depending on the specific role's requirements. We strive to ensure a smooth and inclusive experience for all candidates. Discover more about the recruitment process at Nokia.