Assistant Project Manager (Cost/Scheduling/Document Control)

MasTec Civil is hiring an Assistant Project Manager specializing in cost/scheduling/document control to join our growing team in Orlando, FL on a heavy civil project!

The Assistant Project Manager supports the successful delivery of a heavy civil roadway project by managing project documentation, assisting with cost control, and supporting schedule development and maintenance. Works closely with Project Manager, field, subcontractors, designers, and owners to ensure the project is executed safely, on time, within budget, and in compliance with contract requirements.

COMPANY OVERVIEW:

Founded in 1987, MasTec Civil, LLC (formerly known as Condotte America) is a heavy highway contractor specializing in the construction of complex transportation projects that include roadway, bridges, interchanges, mass transit, and tolling facilities. In short, we build the roads and bridges that connect our families, our communities, and our nation. In doing so, client satisfaction is of primary importance to us and our record reflects our emphasis on understanding our client needs in order to exceed their expectations.

MasTec's Clean Energy and Infrastructure Group (CE&I) is a $4 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure.

Document Control and Project Administration:

Establish, maintain, and enforce project document control systems in accordance with company and owner requirements.
• Manage incoming and outgoing correspondence; including RFIs, submittals, transmittals, meeting minutes, and notices.
• Track submittal and RFI logs ensuring timely review, response, and distribution.
• Maintain current contract documents, drawings, specifications, and revisions.
• Support preparation and documentation of change orders and claims.
• Assist with contract compliance, reporting requirements, and project closeout documentation.

Scheduling:

• Assists in developing and maintaining the project schedule using scheduling software.
• Update schedules with progress, production quantities, and field input.
• Track critical path activitives and identify potential schedule impacts or delays.
• Support preparation of look-ahead schedules and coordinate with field operations team.
• Assist in schedule analysis for change orders, time impacts, and delay documentation.

Cost Control:

• Assist with project budget setup, cost coding, and cost tracking.
• Track commitments, subcontract agreements, purchase orders, and invoices.
• Support monthly cost forecasting, cash flow projections, and cost-to-complete updates.
• Assist in evaluating change order pricing and maintaining change management logs.
• Support documentation for owner billing and progress payment applications.

The Assistant Project Manager is responsible for the project's budget and discuss with the Estimator all variances noted and shall understand the pay item estimate work sheets and communicate the information to the supervisor, and evaluate the cost effectiveness of the procedures in place and replace all those that are deemed ineffective. Take all necessary measures to avoid unplanned occurrences that may increase cost, such as accidents and injuries, equipment abuse, etc. Ensure that change orders and/or claims are properly documented, prepared and submitted to the Owner in a timely manner. Review and approve all budget changes and cost transfers. The Assistant Project Manager shall provide a monthly Project Status Report to accompany the monthly cost report. The Assistant Project Manager shall ensure that the monthly cost reports are reflective of the actual field performance. Cost reports shall have accurate quantities and projections.

• Bachelor's degree in Civil Engineering or Construction Management
• Minimum five years' experience in the heavy construction industry.
• Must have bridge, roadwork, and DOT experience.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• A demonstrated understanding of construction means, and methods associated with the heavy construction industry
• Strong team leadership project management skills.
• Experience in leading multi-disciplined teams.
• Ability to direct the work of subcontractors in order to achieve project goals.
• Computer knowledge musts: Microsoft Excel, Microsoft Word, and Microsoft Outlook, Project scheduling - P-3 at minimum.
• Ability to maintain onsite project documentation.
• Ability to schedule and coordinate all site work.
• Must be well organized and detail oriented.
• Ability to multitask and manage multiple sites.
• Ability to read and understand drawings and specifications.
• Excellent verbal and written communication skills.
• Ability to interact with people on all levels ensuring that all external and internal communication is carried out to a high standard.
• Highly motivated, driven and results oriented, with the ability to thrive in a fast-paced work environment.

What's in it for You

Financial Wellbeing

• Competitive pay with ongoing performance review and merit increase
• Salary Range anticipated: $90,000 - $100,000
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

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