Marketing and Proposal Coordinator

At Willdan, we seek action-oriented thought leaders, who are driven to solve some of tomorrow's biggest challenges - especially those in energy and infrastructure. Our employees want to make a difference, and we have the ambition, resources, and technical know-how to do it. Our rapid growth and successes over the past five decades stem from our ability to think big while also paying special attention to project quality and customer service.

Willdan Performance Engineering, a division of Willdan Group Inc., inspires and empowers communities by creating transformational environments. Our clients include school districts; universities; city, county, and state governments; private enterprises; and healthcare facilities. Our guiding principles are as follows:

• We drive change
• We think long-term
• We are courageous experts delivering ambitious solutions
• Personal growth drives organizational growth; Organizational growth drives personal growth
• We succeed when we are accountable as a team
• We cultivate diverse, equitable, and inclusive teams committed to serving our communities

The Marketing and Proposal Coordinator will play a critical role in supporting the development of high-quality proposals and responses to RFPs, RFQs, and RFIs, as well as coordinating and/or supporting Willdan with customer and promotional events including tradeshows, STEM and career education events, and other community engagement opportunities. This position requires exceptional organizational skills, attention to detail, and the ability to collaborate across multiple departments to ensure timely and accurate submissions.

Essential Duties & Responsibilities

• Coordinate the end-to-end proposal process, including scheduling, tracking, and managing deadlines.
• Review RFP requirements and develop compliance checklists.
• Gather and organize content from subject matter experts, including technical, financial, and legal teams.
• Format, proofread, and edit proposal documents to ensure clarity, consistency, and compliance.
• Maintain proposal templates, boilerplate content, and a library of standard materials.
• Support the creation of graphics, charts, and other visual elements to enhance proposal quality.
• Assist in post-submission activities, including customer shortlist presentations, debriefs and proposal archive management.
• Coordinate and, when appropriate, help staff and manage on-site regional tradeshows and customer events including STEM career fairs, education days, and PR events.

Job Requirements / Qualifications

• Bachelor's degree in Business, Communications, Marketing, or related field (or equivalent experience).
• 2-5 years of experience in proposal coordination or similar role; experience in the ESCO or energy industry preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and Adobe Acrobat Pro; experience with Adobe Photoshop, InDesign or other design tools is a plus.
• Up to 15% travel across the United States will be required.

Why Willdan?

• Competitive Salary
• Comprehensive Medical, Dental, and Vision Insurance
• 401K + employer match
• Employee Stock Option Program
• Employee Discount Program
• Generous Employee Referral Program
• Opportunities for Career Growth and Development

EEO Non-Discrimination and ADA Reasonable Accommodation Statement Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

Willdan Energy Solutions participates in E-Verify.