Graduate Advisor/Licensure Officer

• The Education Division at Saint Xavier University invites applications for a full-time secondary licensure officer and graduate advisor position in Education.
• Serve as secondary licensure officer for the Division of Education for IL Professional Educator Licenses
• Assist with evaluating transcripts to determine course equivalencies for Illinois State Board of Education (ISBE) mandated prerequisite and program and endorsement requirements
• Assist with inputting licensure data in SXU's data management system
• Provide advising for graduate student programs in the Division of Education
• Assist in the management and coordination of Residency placements for Alternative Licensure programs

Secondary Licensure Officer

• Assist in the development of licensure workshops for students in the Education Division
• Help to distribute information to students, faculty, staff and other university offices regarding licensure and ISBE related matters
• Respond to questions from candidates, faculty, staff and other university offices regarding licensure and ISBE related matters
• Assist in the management of student records related to licensure
• Provide licensure verifications as needed
• Assist with pre-student teaching audits
• Participate in ISBE licensure trainings/webinars
• Assist with the collection and analysis of data related to enrollment, licensure, content test scores, program benchmark requirements
• Complete other licensure-related duties as necessary to assist the Licensure Officer
  
  Graduate Advisor
• Assist in the recruitment, support, and retention of graduate students throughout the matriculation process
• Explain the graduate programs and provide all options for earning initial licensure to help students choose the best program to fit their need
• Monitor grades and connect students to appropriate academic supports
• Explain state testing and provide study guides and any additional information on how to prepare for testing
• Create and update tracking codes and other student data in university tracking systems
• Collaborate with Records and Advising with graduate transfer of courses from previous institutions for newly admitted students
• Assist with graduate program orientation sessions.
• Review transcripts for incoming graduate students for traditional and alternative licensure programs
• Assist students with developing academic plans for traditional and alternative licensure graduate programs
• Assist graduate students with course selection, degree requirements, academic policies, and records
• Communicate degree requirements and academic policies to graduate students and faculty
• Collaborate with faculty (within and outside the Education Division) and admissions office on processes, communication, and record keeping
• Assist with the development of advising resources promoting student success, enrichment, and retention
• Advise graduate students via phone, e-mail, Zoom, and in-person appointments
• Assist graduate students with course registration
• Prepare and maintains student files toward completion and licensure
• Maintain accurate records using various software

• Bachelor's degree (Education background preferred)
• Experienced in the use of (or skilled in learning) computer technology and software, preferably Microsoft Teams, Excel, Colleague and Slate
• Highly organized and detail-oriented for short-term and long-term projects
• Experience working with and analyzing data
• Strong communication and problem-solving skills
• Ability to maintain positive and productive relationships with faculty, staff and students

We inspire success by working together to provide meaningful, personalized service in a spirit of excellence. SXU seeks candidates that deliver value-added services in a responsive, collaborative, effective, and respectful manner.

The University is committed to diversity and encourages applications from individuals with a wide variety of backgrounds and experiences. Saint Xavier University affirms its position as a Catholic institution, inspired by the heritage of the Sisters of Mercy, and asserts its rights to employ persons who subscribe to the mission, vision and core values of the University.

Saint Xavier University is an Equal Opportunity Employer that makes all decisions regarding recruitment, hiring, promotions and all other terms and conditions of employment without discrimination on the grounds of race, color, creed, sex, religion, national or ethnic origin, age, physical or mental disability, veteran status or other factors protected by law. Hiring decisions will be based on the bona fide occupational qualifications of each applicant.