New

Human Resources Associate II - College of Nursing

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Jan 08, 2026
Human Resources Associate II - College of Nursing Human Resources Associate II - College of Nursing Hiring Department: Nursing Human Resources Location: Chicago, IL USA Requisition ID: 1039009 FTE: 1 Work Schedule: Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: January 21, 2026 Salary Range (commensurate with experience): $75,000.00 - 85,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Under a shared service model, the Human Resources Associate II performs a variety of HR functions related to hiring, separation, appointment changes, salary program management, coordination of employee annual performance reviews, employee/labor relations, leave reporting, and faculty & staff search management. HR Associate II works closely with college Finance, IT, and Operations staff. Duties & Responsibilities: Handles all aspects of processing HR appointments for tenure-track and non-tenure-track faculty, academic professionals, civil service staff, pre- and post-doctoral research associates and fellows, student employees (graduate and undergraduate), and temporary workers (extra help and academic hourly). Uses relevant University applications and software, taking responsibility for all human resource (HR) transactions related to departmental employees, including but not limited to: position creation and maintenance; new hires; employee job record changes; additional jobs; reappointments; labor distributions and redistributions; historical job changes; separations; overcompensation; and other administrative transactions. Monitors the HR Front End (HRFE) system daily to ensure timely processing of transactions. Initiates the New Hire process in Banner HRFE, monitors progress for completion; oversees new hire onboarding and orientation for assigned units. Tracks the progress of HR new hire processes (i.e., background check clearance, qualification requirements). Tracks HR processes such as new employee probationary evaluations, end-of-probation increases, job description updates, visiting appointments, volunteers, stipends, overcompensation requests, rehired retiree salary limits, and EH active hours within 900-hour limits. Initiates the Separation process in Banner HRFE and conducts exit surveys for resigning, retiring, or separating employees. In collaboration with the Department Head, Administrator, and/or Search Committee, assists with the search process for assigned units, including Civil Service and Academic/Faculty searches. Creates, evaluates, and maintains job descriptions in consultation with department head and/or unit director. Composes job posting and advertising copy. Provides process and regulatory guidance for search. May staff search committees, participate in applicant document review, coordinate interview processes, and monitor/update UIC recruiting systems. Using standardized templates, creates academic offer letters. Coordinates completion of other supporting documentation for reappointments and/or changes in status. Inputs and maintains official HR file records in the repository. Participates in orientation and onboarding of new hires. Manages annual compliance and benefit time accrual/usage of administrative staff, civil service staff, and faculty for assigned units. Review/approve bi-weekly Civil Service web time reporting. Approves timesheets in the timekeeping system (i.e., Web-Time Entry) for assigned units once the supervisor and/or hiring manager has acknowledged work hours. Monitors employee accrual and usage in the leave recording system (i.e., GoTime). Details all balances, accruals, and usage appropriately via the University's database (i.e., Banner). Reviews and processes leave of absence requests to ensure compliance with Federal, state, and local law, as well as University policy and procedure (i.e., FMLA, ADA, sabbatical, holiday, disability, etc.). Supports College and Campus-level HR projects as they arise (i.e., Salary Planner, Economic Interest, Recognition Program, unpaid courtesy faculty appointments, employee relations, etc.). Provides employee relations and progressive disciplinary guidance to supervisors on the application of policies/procedures. Partners with Campus-level officials on complex and/or sensitive cases to ensure consistency and appropriate risk management. Runs standardized HR reports for units and the HR team, as well as ad hoc reports for salary equity reviews or other purposes upon request. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position. Five years of work experience performing professional-level human resources duties. Preferred Qualifications: Knowledge of management principles, practices, methods, and techniques. Work-related experience making recommendations and decisions. Database reporting (i.e., EDDIE). Completes work with a general degree of supervision; regularly provides guidance to, and acts as an informal resource for, others with less experience. May have direct supervisory responsibility. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/18783?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-f8eb3096f6b5884f85709fd6b1c12d8d