TITLE: Talent Acquisition Specialist I
Location: Remote
POSITION SUMMMARY: This role is the operational backbone of Talent Acquisition-owning interview scheduling, pre-employment compliance, and onboarding execution with discipline and speed. You will coordinate interviews across all time zones, enforce scorecard completion, assist with management of background checks, assist with i9 completion / E-Verify, drive Day 1 readiness, and ensure state job board postings are accurate and timely. Operating within PAYCOR ATS, you will maintain data integrity and measurable progress across every hiring workflow.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Interview Scheduling & Candidate Coordination
- Own end-to-end interview scheduling in PAYCOR ATS, coordinating candidates and interviewers across all U.S. time zones with precision and urgency.
- Proactively schedule, reschedule, and recover missed interviews, minimizing disruption and protecting hiring velocity.
- Serve as the central point of control for logistics: calendar invites, virtual meeting links, interview prep and confirmations. Create blocks in TEAMS and copy to templates in Paycor
- Relentlessly follow up on outstanding interviewer scorecards in PAYCOR, enforcing completion timelines to enable timely, informed decisions.
- Track attendance, no shows, declines, and reschedules; execute corrective follow-ups with candidates and interviewers to preserve momentum.
- Enter, update, and maintain all interview activity, notes, scorecards, stages, and final dispositions directly in PAYCOR ATS, ensuring real time accuracy and audit ready documentation.
- Validate interview stages and disposition codes in PAYCOR to support reporting, compliance, and seamless downstream onboarding.
- Background Checks & Pre-Employment Compliance
- Support the initiating and monitoring of background screenings (e.g., criminal, employment/education verification, motor vehicle records, drug screens where applicable) according to policy and jurisdictional requirements.
- Partner with screening vendors to resolve discrepancies; escalate adverse findings per adjudication guidelines.
- Safeguard PII and maintain FCRA aligned, audit ready records; coordinate with HR/Legal on exceptions and determinations.
- I9 & E-Verify Administration (Work with HR Coordinator on the following)
- Execute Section 1 and Section 2 of the i9 and process accurately and on time; perform reverifications as needed.
- Open, track, and close E-Verify cases; promptly and lawfully resolve Tentative Non-confirmations (TNCs) and document outcomes per retention policy.
- Onboarding Coordination (Work with HR Coordinator on the following)
- Drive preboarding tasks: offer letters, welcome communications, credentials, and compliance forms; ensure Day 1 readiness (equipment, systems access, orientation scheduling).
- Coordinate cross functionally with HR, IT, Payroll, Facilities to ensure frictionless handoffs and completion of required modules.
- Serve as the candidate's primary point of contact from offer acceptance through start date, maintaining clear, professional communication.
- Participate in, in-person orientation and onboarding at the Ashburn HQ office, when needed.
- State Job Board & OFCCP Compliance Postings
- Post and maintain requisitions on relevant state workforce/job boards to meet compliance and sourcing objectives.
- Standardize posting templates, monitor expiration/refresh dates, and report on reach and traffic; ensure consistency between PAYCOR ATS and external postings.
- Support veteran, disability, and community outreach programs through compliant distribution and tracking.
- Process Excellence, Reporting & System Ownership
- Maintain SLAs for scheduling, background check initiation (Checkr), I9/E-Verify completion, and onboarding readiness. Follow up on outstanding background checks to ensure the candidate completes by deadline.
- Maintain weekly dashboards (e.g., OPS Spreadsheet, Contractor onboarding, scorecard completion, background check cycle time, I9/E-Verify compliance, and other metrics as needed).
- Identify bottlenecks and implement improvements that reduce cycle time while elevating quality and compliance.
- PAYCOR ATS stewardship: Own data integrity across interview stages, scorecards, dispositions, and reporting fields; serve as the point of contact for scheduling workflows and scorecard compliance. Make notes in newsfeed.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
- 2-4+ years in recruiting operations, HR coordination, or talent acquisition scheduling (high volume environment preferred).
- Hands on experience with PAYCOR ATS or similar (Workday, Greenhouse, Lever, iCIMS) and background check platforms; working knowledge of I9/E-Verify.
- Strong calendar management, stakeholder communication, and data accuracy skills with meticulous attention to detail.
- Demonstrated ability to handle confidential information with discretion; familiarity with FCRA and basic employment law.
Preferred
- Experience posting to state workforce/job boards and tracking compliance/refresh cycles.
- Knowledge of multistate onboarding requirements; exposure to vendor management and SLA tracking.
- Proficiency in Excel/Sheets for reporting; comfort with ATS dashboards and process documentation.
Certificates and Licenses:
- Microsoft Office Suite, ATS exp (Paycor, Workday or related software).
Supervisory Responsibilities:
- No supervisory responsibilities for this position.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
- Frequently required to stand, walk, stoop, kneel, crouch, or crawl.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
CPG is an equal opportunity employer. We will consider all employment applicants without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
*We Utilize E-Verify
#LI-TG1
|
CPG
Jan 08, 2026 