Faculty Affairs Support Specialist

Provide specialized support services to the Associate Provost for Faculty Affairs and faculty and staff members within the Office of Faculty Affairs, such as Faculty Life, the Research Office, etc. Maintains records, budgets, databases, and assists the Associate Provost, faculty and staff members with a variety of administrative functions relating to the smooth operation of the Office of Faculty Affairs. Resolve non-routine problems in a thorough and timely manner; use discretion and identify who to go to in order to resolve issues and complete tasks. This position provides an opportunity to be engaged in an innovative, collaborative working environment focused on improving effective, efficient, and active faculty and student learning. Additional information about the Office of Faculty Affairs can be found online at https://facultyaffairs.utahtech.edu/.

• Support the Associate Provost, faculty, and staff members with administrative support, including but not limited to scheduling of workshops and rooms, tracking budgets and other financial data, managing and communicating with onboarding faculty, placing maintenance requests, taking minutes at meetings, etc.
• Assist in screening/routing telephone calls, receiving messages, and directing faculty, staff, students, and visitors to the proper offices.
• Prepare and track office and university forms and processes as needed.
• Assist in maintaining websites and social media applications.
• Assist the Associate Provost, directors, faculty, and staff members of organizations within the Office of Faculty Affairs in tracking project progress and ensure deadlines are met, tracking grants awarded to faculty and staff members, policy development/revisions, developing new programs, etc.
• Support processes and procedures for effective faculty recruiting, onboarding, mentoring, retaining, and offboarding.
• Maintain and oversee inventories of equipment and supplies.
• Research and gather information for projects.
• Under the guidance of the Associate Provost and directors within the Office of Faculty Affairs, hire, train, and supervise part-time clerical staff within the department.
• Assist employees with office set-up, scheduling of classrooms/conference rooms on the university's scheduling system, scheduling/catering for events, assisting in planning conferences, etc.
• Learn and apply emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.
• Provide support for the faculty information system that the university uses to manage and organize information related to the academic faculty. Duties include developing a deep understanding of the software features, addressing questions from faculty, maintain records within the software, and other support as needed.
• Provide support for administering the course evaluation system that the university uses to administer student surveys. Duties include developing a deep understanding of the software features, provide customer support for faculty questions and concerns, update and maintain reports, provide support in building surveys, and other support as needed.
• Perform other duties as assigned.

• Associate's degree or equivalent required; Bachelor's degree preferred.
• At least two years office experience required; experience working in higher education or specific administrative support staff experience preferred.
• Strong interpersonal skills with an ability to learn quickly, be creative, work independently, set priorities, and meet deadlines.
• Must be well organized and able to function well in a changing environment with several organizations for which to provide administrative support services. Enjoy the administrative challenges of working with a number of programs or initiatives as well as be attentive to detail.
• Ability to interact with administrators, faculty, staff, and students at all levels while in a fast-paced, evolving environment, remaining proactive and efficient, with a high level of professionalism and confidentiality.
• Demonstrated ability to develop and maintain financial records, budgets, and various databases.
• Strong computer skills in word processing, spreadsheets, desktop publishing, library and web-based research, updating and maintain websites and social media applications, and email; Google application experience and experience in using a Learning Management System preferred.
• Excellent written and oral communication skills; demonstrated ability of English grammar, punctuation, and correspondence forms.
• Demonstrated ability to perform general office practices and procedures including office machines, inventory, ordering, etc.
• Excellent customer service and support-oriented skills in interactions with administrators, faculty, staff, and students.

POSITION DETAILS, COMPENSATION AND BENEFITS:Full-time non-exempt staff (overtime-eligible) position. Annual salary of $36,500-$38,500 depending on qualifications and experience. Desired start date of February/March 2026. Excellent benefits package included that begins on start date; includes medical, dental, vision, disability, and life insurance, employee assistance and wellness programs, retirement plan contributions, and undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. Seehttps://humanresources.utahtech.edu/employee-benefits/ under "Benefits Summary" for more details.

ELECTRONIC APPLICATION PROCEDURES:Application review begins January 26, 2026.Submit application materials (including resume contents and contact information for three professional references) and upload a cover letter electronically. If, because of a disability, you need special services or facilities to apply for this opening, please call the Human Resources Office at (435) 652-7520.

ABOUT THE UNIVERSITY:?Utah Tech University is an open, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life." and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our University is located in picturesque southwestern Utah, approximately 120 miles northeast of Las Vegas. The area is renowned for its red rocks, desert climate, over300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities.Click here to learn more about the University.

Utah Tech University is a fast-growing Utah public institution of higher education, with more than 13,000 students. We offer over 250 programs, including doctoral, masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered, who bring new ideas, possess values and career aspirations aligned with the University's mission and vision, and are inspired to build a premier open, comprehensive, polytechnic university.

Utah Tech employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must provide employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Utah Tech is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources athr@utahtech.eduor 435-652-7500.

Utah Tech University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. For more information or contact information, pleasevisithttps://titleix.utahtech.edu/reporting-discrimination/.

For important information regarding academics, campus safety, student services, employment laws, and other regulatory requirements, visit Utah Tech University's Right-to-Knowhttps://utahtech.edu/right-to-know/andClery Acthttps://police.utahtech.edu/clery-actwebsites.