Senior Payroll Coordinator

Exciting Opportunity to Join Our Legacy of Environmental Leadership!

Location: Corporate Office - Indianapolis, Indiana

About Us: At Arcwood Environmental, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. Headquartered in Indianapolis, Indiana with a dedicated team of 2,000+ employees spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries.

Why Arcwood?

• Impactful Work: Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allow us to solve our customers' waste challenges. We are part of the solution. We don't generate any waste ourselves.
• Growth Opportunities: At Arcwood, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges.
• Safety First: Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, Always.
• Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded.

Our Commitment: We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment.

Our Vision: Our vision is to be the most trusted partner in the environmental services industry. We put our customers first and deliver agile, sustainable, and innovative solutions. We commit to nurturing top talent and creating lasting value for our customers, shareholders, communities, and the planet.

Our Ownership: Arcwood Environmental is backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for continued impacts and growth in the future.

Senior Payroll Coordinator
As a Senior Payroll Coordinator you will serve as a payroll compliance subject matter expert for Arcwood, supporting a complex, multi-state workforce across acquired and legacy entities. This role exercises independent judgement in interpreting payroll laws, resolving complex payroll matters, configuring payroll systems (UKG Pro), and advising internal stakeholders.

This position will ensure accurate and compliant payroll operations while supporting Arcwood's growth and acquisition strategy.

Essential Functions & Requirements:

• Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times
• Interprets and applies Federal, State and Local payroll tax and wage-and-hour laws
• Resolves complex, non-routine payroll scenarios including retroactive and off-cycle payments
• Advises Human Resources, Finance, and leadership on payroll compliance risks
• Monitors regulatory changes and assesses business impacts; supports and leads payroll audits and agency inquiries
• Maintains payroll system (UKG Pro) ownership by configuring earnings, deductions, tax setups, and payroll controls
• Leads testing and validation process for payroll system updates
• Partners with HRIS, IT and vendors regarding identified system issues
• Oversees payroll processing for accuracy and compliance and reviews payroll results, variances and exception reports
• Approves payroll adjustments and off-cycle payments
• Conducts audits on multi-state payroll reconciliation and reporting
• Improves payroll processes to support growth and acquisitions; supports payroll integration for acquired entities
• Develops and maintains payroll standard operating procedures (SOPs) and internal controls
• Identifies compliance and financial risks and implements mitigation plans
• Trains HR partners and Payroll staff on payroll processes and serves as a functional lead for payroll initiatives
• Reviews payroll work performed by others for compliance
• Takes on additional duties as assigned to support the team and organization

Education:

• High school diploma or equivalent (required)
• Certified Payroll Professional or Fundamental Payroll Certification (preferred)

Experience:

• 5+ years of progressive payroll experience (required)
• Experience with and advanced knowledge of payroll compliance practices (required)
• Demonstrated experience exercising independent judgement on complex payroll matters (required)
• Experience working within a growing or acquisitive organization (required)
• Experience working with UKG Pro Payroll and Time (preferred)
• Audit, acquisition or payroll implementation experience (preferred)

Competencies:

• Advanced knowledge of payroll systems and processes
• Solid computer skills including advanced proficiency in Microsoft Excel; ability to utilize pivot tables, pivot charts, and advanced filtering functions
• Detail oriented with strong organizational skills
• Excellent interpersonal skills to effectively communicate with internal and external stakeholders
• Regular and predictable attendance to perform the functions and requirements of this role

Benefits, Compensation, & Workforce Diversity:
Arcwood offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with 7% company match, and tuition reimbursement.

Equal Opportunity Employer - Veterans & Disabilities

A post-offer drug screen and background check will be required.