Executive Administrative Partner - Defense Systems Group

The Aerospace Corporation is the trusted partner to the nation's space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space- delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you'll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

The Defense Systems Group (DSG) provides analysis-based decision support to senior leaders on space architectures, policy and strategy, technology development, warfighter capability enablers, systems integration, defense industrial base, and threat reduction to help shape existing and future space missions across the national security space (NSS) enterprise. DSG is unique at Aerospace as it not only directly supports major customers, including the U.S. Space Force, U.S. Space Command, Air Force Materiel Command, and senior leadership at the Pentagon, but also provides a broad range of technical support across the national space enterprise, maintaining vertical responsibilities with customers' portfolios as well as horizontal, matrixed responsibilities across the corporation. Additionally, DSG provides deep technical expertise to the Space Force Space Systems Command (SSC) in the conception, design, acquisition, launch and operations of satellite, launch vehicle, ground control, and range systems.

We areseekingadrivenand confidentExecutiveAdministrative Partner,whoprovidesstrategicadministrativesupportto the Senior Vice President of DSG, as well as the Vice President of Defense Strategic Space (DSS) thatcontributesto implementing the goals of theorganization.As an integral member of theorganization'smanagement team and focal point for thegroup, the individualprovides collaborative administrative leadership to ensure effective and efficientgroupoperations.They are proactive and take initiative to solve problems independently with autonomy to positivelyimpactthe productivity and efficiency of the organization and its leader(s).This person contributes to key business-relateddecisions, takes ownership of processes and procedures, and works closely with leaders,colleaguesand customers across the enterpriseto ensuretheorganizationruns smoothly and meets internal/external deadlines.

The selected candidate willbe requiredto work full-time, on-site at our facility inCrystal City, VA.

What you'll be doing

• The SVP DSG is responsible for all Aerospace Federally Funded Research and Development Center support to the Department of Defense, and the VP DSS supports Pentagon-based organizations. This role is a dynamic partnership where you will be contributing to implementing the strategy and goals of theorganization.
• Act as a partner, representative, and point of contact for executive with frequent interaction with Board of Trustees, corporate management, various levels of internal management, as well as government customers, contractors, and other high-level officials

• Organizes and prioritizes critical issues and information for theexecutive(s) tofacilitateefficient decision making

• Leadsspecial projects,tracks anddrivescompletion of actions items and deliverables

• Managesgroup, corporate, and customer reports/deliverables/org charts(compile/edit/publish)

• Drafts and prepares various correspondence, emails, letters, presentations on behalf of executive(s)

• Provides input and feedback into executive/corporate activities and decisions,withfollow-upcommunications and coordination

• Develops and improves effective processes/systems across the enterprise that provide superior organization,efficiencyand industry-lead technical bestpractices

• Executesstrategic, proactive, and complexcalendar/meeting/event planning,managementand conflict resolution

• Arranges complex travel coordination,logistics, and expense reporting for leadership

• Managesthecoordination of employee support for the group/division/sub-division (on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders)

• Collaborateswith admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiencyand consistency

• Leadsby training andmentoringdivisionadmins and is a role model bydemonstratingprofessionalism, team collaboration, technicalexpertise, andleadership behavior that is consistent with the company's values

What you need to be successful

MinimumRequirements:

• High School Diploma,GEDor equivalent

• Mastery ofadministrative skills:project management,strategic execution of tasks, organization,detail-oriented, writing, and proofreading

• Expert-leveltechnological fluency across a wide range of tools and platforms such asMicrosoft Office applications including Outlook, Word, PowerPoint, Teams,SharePointand Excel

• Mastery ofcommunication & interpersonal skills:leadership, collaboration, strategic thinking, problem-solving, emotionalintelligence, diplomatic, judgment, business acumen, and decision making, across all levels of the organization

• Ability to rapidly adapt to changing environments andanticipateneeds of the organization

• Ability to handle sensitive andpersonnel-relatedinformation appropriately and support sensitive management functions

• Ability to work independentlyand/orleada team toproactivelydeliver innovative solutionsand resolve issueswith minimal direction

• Ability to obtain and maintain a security clearance, which is issued by the US government (U.S citizenship is required to obtain a security clearance)

How You Can Stand Out

It would be impressive if you have one or more of these:

• Prior experienceas anexecutiveadmin or similar role
• Familiarity withenterprise software packages such as Concur,Workday, JIRA, Confluence
• Masterly of internal AI tools that improve efficiency and communication
• Bachelor's Degree or other additional relevant education and training
• Existing security clearance and/or ability to obtain TS/SSBI/SCI security clearance, which is issued by the U.S. government.

Leadership Competencies

Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:

• Operate Strategically
• Lead Change
• Engage with Impact
• Foster Innovation
• Deliver Results

Ways We Reward Our Employees

During your interview process, our team will provide details of our industry-leading benefits.

Benefits vary and are applicable based on Job Type. A few highlights include:

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan - Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• A work environment built on teamwork, flexibility, and respect

We are all unique, from various backgrounds and all walks of life, yet one thing bonds all of us to each other-the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

Equal Opportunity Commitment

The Aerospace Corporation is an equalopportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color,religion,geneticinformation, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you're an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by emailat peoplemangmnt.mailbox@aero.org .You can also review Know Your Rights: Workplace Discrimination is Illegal.