University Program Specialist

The primary purpose of the Department of Police and Public Safety is to protect the life and property of the students, faculty, and staff on the campus of Fayetteville State University and to support the University's core mission of academic excellence by providing comprehensive and professional public safety services and convenient access to a peaceful and orderly campus community.

The primary purpose of the department's AVC is to ensure that the department is achieving its primary purpose and making necessary changes to enhance the services provided and ensure emergency readiness.

The purpose of this position is to serve as staff/management administrative support to the Associate Vice Chancellor/Chief of Fayetteville State University Police and Public Safety. The role of this position is defined and impacted by the mutual working relationship established with the administrator. This position will be responsible for administrative support duties of the AVC's office and serve as first point of contact for most campus and external customers;, the department's records management, manage the Police Department accreditation process while including required training and certification records for law enforcement officers; oversight for progress/ action items on departmental projects and cross-campus projects that may include internal FSU and external project team members; management of all aspects of the Police and Public Safety budget in alignment with departmental priorities; and provides support to department supervisors/ managers on Human Resources actions to ensure accuracy and timeliness.

Interpersonal skills: Manages access to the administrator by screening calls and visitors to determine the appropriate course of action. Serves as a liaison, with delegated authority, between administrator and subordinate units by relaying instructions and information and following commitments through to completion. Interacts and communicates with a strong degree of judgment and discretion. Prioritizes and negotiates organizational needs regarding meetings, timeframes, and deadlines.

Knowledge: Demonstrates significant knowledge of the goals, priorities, and commitments of the administrator and operational structure. Demonstrates considerable knowledge of the programs and culture of the organization. Applies knowledge of strategic goals, organizational practices, and critical polices, laws, rules, and regulations that impact the mission of the organization. Work requires an awareness of internal and external constituents and organizations with which the administrator's commitments must be coordinated.

Problem Solving: Analyzes and resolves unusual and novel situations based on significant knowledge of organizational activities, administrator's priorities, and delegated authority. Exercises independent judgment and understands the impact of the decisions on the administrators' role and commitments. Ability to coordinate and facilitate solutions with internal and external organizations and constituents within delegated authority from the administrator.

Planning and organizing: Uses judgment and independence to make changes to schedules and matters of the administrator. Attends administrator's meetings to stay abreast of and prioritize issues. Tracks and monitors pending issues for follow-up and independently develops an agenda for future meetings. Organizes and assimilates documents for agency/university boards, hearings, and/or commission meetings.

Communication-Written: Independently assimilates and composes materials and speeches for the administrator to use in a variety of settings (i.e. publications, web site, etc.) Edit documents to incorporate the administrator's personal style.

Information/Records Administration: Manages and monitors a variety of information impacting the administrator's responsibilities. Research information to support conclusions and recommendations. Establishes and maintains paper and electronic files and records for the administrator.

Budgeting: In conjunction with the administrator, advises subordinate units on fiscal matters such as budget planning, budget analysis, and funding sources. Manages the overall budget for the administrator by reporting expenditures and allocation of funds and sources on a regular basis.

The application must be completed in full detail (including work history) for your qualifications to be considered.

Failure to complete the application completely may result in you not being considered for the vacant position.

Please make sure that the work history listed on your application is identical to the work history listed on your resume. The application must be filled out completely, Do Not Use the phrase "see resume."
Please list at least three (3) professional references to include a current supervisor. References will only be contact if you are selected for the position and with your permission.

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable), academic verification, and credit history check (if applicable).

Fayetteville State University is committed to equality of educational opportunity and employment and does not discriminate against applicants, students, or employees based on race, color, national origin, religion, sex, gender identity,sexual orientation, age, disability, genetic information or veteran status. Moreover, Fayetteville State University values diversity and actively seeks to recruit talented students, faculty, and staff from diverse backgrounds.

Fayetteville State University is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.