New

Program Assistant

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Jan 09, 2026

Position Details

Position Information

Recruitment/Posting Title	Program Assistant
Job Category	Staff & Executive - Administrative & Support
Department	CINJ - Communications
Overview	RUTGERS CANCER INSTITUTE VISION, MISSION, AND CORE VALUES: VISION: Through our science, our evidence-based actions, our openness, and our respect for those we serve, we will advance cancer-focused research worldwide and reduce the burden of cancer in our catchment area. By engaging with and empowering our exceptionally diverse populations, and addressing their questions and fears, we will engender hope for cancer patients and their families and play a critical role in strengthening the fabric of our communities by gaining and protecting their trust and providing access to the outstanding oncology care each person deserves. MISSION: Our mission is to accelerate scientific discovery focused on understanding cancer, innovating cancer treatment, and improving cancer prevention; to provide outstanding, novel, and compassionate patient care; to provide evidence-based and culturally informed education to physicians, nurses, researchers, staff, and the community; and to achieve cancer health equity in our state through outreach to and engagement of our extraordinarily diverse communities. CORE VALUES: Curiosity and Discovery: encouraging an environment of continuous inquiry, creativity, and innovation to generate new knowledge Integrity: earning the trust of those we serve and each other through honesty, transparency, accountability, and continuous reflection Collaboration: approaching all opportunities with an understanding that together we are better and can achieve more; promoting and maintaining an environment of teamwork and shared knowledge Respect and Caring: consistently demonstrating caring, compassion, and respect through our words and actions Perseverance: maintaining an unwavering commitment to our mission; embracing change, overcoming obstacles, and creating and recreating the path to achieve our goals
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Assistant within the Communications Department at the Rutgers Cancer Institute. The primary purpose of the Program Assistant is to provide entry-level support for the Office of Marketing and Communications and assist in the planning, support, and execution of various internal and external communications activities. In this role, the Program Assistant also coordinates projects such as travel and logistics for participation in major oncology conferences, ordering and inventory of giveaways, and fiscal procedures and records for the department. In addition, the Program Assistant independently prioritizes and organizes projects, handles multiple tasks, and maintains a high level of professionalism and confidentiality at all times while interacting with various individuals both internal and external to the organization. The Program Assistant also supports the administrative needs of the communications department as needed. Essential Duties and Responsibilities include the following: Organizes marketing and communication projects and handles multiple tasks. Supports communication campaigns by handling data, content corrections and distribution. Supports Web Specialist with developing, maintaining and refreshing content for the Rutgers Cancer Institute's intranet and is a liaison/member of the Intranet Committee. Confers with Office of Communications staff on 'giveaway' needs. Identifies new or different give-a-way options. Maintains an accurate inventory. Submits all proofs/drafts to appropriate Office of Communications staff for approval before placing order with the vendor. Responsible for creating and posting digital slides on the video boards in the legacy Rutgers Cancer Institute building. Responsible for scheduling, coordinating, confirming meetings, and marketing events including logistics such as room set up, catering, Zoom/Teams. Handles/coordinates travel and logistics for staff participation at major national oncology meetings (ASH, ASCO, other). Liaises with meeting vendors to ensure easy set up and break down of exhibits. Responsible for processing all check requests, purchase orders, travel approvals and travel reimbursements, as well as timely payment of bills. Ensures that expenditures are in accordance with allocation of funds. Organizes and maintains a system of financial records. Provides a high level of administrative support to the staff members of the Office of Communications. Handles the selection and processing of department interns each semester. Assists physician liaison with the execution of physician webinars and related physician outreach efforts such as ordering meals and travel associated with physician outreach. Collaborates/liaises with the Rutgers Cancer Institute's departments of Workforce Planning and Performance, Faculty Affairs, Research Administration, Patient Experience, and the Director's Office. Serves as a representative to the Patient Education Committee, Staff Satisfaction Committee and other internal committees as warranted. Handles confidential materials, exercise discretion, maintain confidentiality, and work with minimal supervision. Responsible for office payroll, time and attendance records. Understands and adheres to Rutgers' compliance standards as they appear in RBHS's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy. Understands, demonstrates and models the Rutgers Cancer Institute core values.
FLSA	Exempt
Grade	18S
Salary Details
Minimum Salary	51988.000
Mid Range Salary	61929.000
Maximum Salary	72984.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
Union Description	HPAE 5094
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree in Communications, Marketing, or Public Relations plus one (1) year of experience in marketing, communications, administrative or a related area. Equivalent education, experience and/or training may be substituted for the degree requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Demonstrated effective oral and written communication skills. Must be computer literate with proficiency and working knowledge of database and reporting tools as well as Microsoft Word, Excel, and PowerPoint, Zoom, WebEx and Teams. Demonstrated ability to work with some degree of latitude to plan and accomplish goals. Additional demonstrated abilities: to be highly motivated and possess a high degree of creativity and energy, to be team oriented, flexible, and focused on completing projects in a timely manner to work effectively with multiple constituencies, and to be very organized and detail oriented.
Preferred Qualifications	Working knowledge of Adobe Suite, Constant Contact, Canva preferred.
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs. WORK ENVIRONMENT: Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	25ST2610
Posting Open Date	01/08/2026
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement