Facilities Coordinator

Facilities Coordinator

This Facilities Coordinator coordinates multiple functions of building operations and maintenance for a portfolio of buildings in multiple states. This role interacts collaboratively with multiple internal team members (Directors, Corporate Staff, Property Staff and Operations/Construction staff) and external partners (Vendors, Contractors, Landlord, etc.) in all phases of facilities management: inspections; repairs; maintenance; and renovations; ensuring that the company's financial, business and customer service objectives are achieved. This support is crucial to the delivery of the company's mission of helping children achieve a lifetime of great oral health.

EDUCATION/CREDENTIALS:

* High school diploma or general education degree (GED) required.

JOB RELATED EXPERIENCE:

* Minimum of four years of related experience in a multi-location/multi-state environment.

* Fundamental knowledge of leases, contracts and related documents.

* Fundamental knowledge of building systems, (HVAC, electrical, plumbing, general facilities repairs and grounds maintenance.)

JOB-RELATED SKILLS/COMPETENCIES:

* Excellent written and verbal communication skills; ability to effectively present information

* Strong organizational and analytical skills.

* Ability to provide efficient, timely, reliable and courteous service to customers. Ability to respond effectively to sensitive issues.

* Intermediate skills with Microsoft Office Suite, Outlook, Excel and intranet/internet.

* Ability to give direction, adapt to change, establish work relationships, build consensus, anticipate roadblocks, and work in a team environment.

* Ability to comprehend, analyze, and interpret complex documents.

* Experience with CMMS (Computerized Maintenance Management Systems) or other work order based database systems is highly desired.

WORKING CONDITIONS/PHYSICAL DEMANDS:

* Limited travel to sites as needed.

* Ability to work flexible hours as required and be available in response to emergency situations.

MAJOR DUTIES AND RESPONSIBILITIES:

* Develops and maintains positive relationship with internal team members and external partners.

* Coordinates, oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing dental equipment repair, building maintenance, landscaping and janitorial work and more. Reviews work orders to ensure that assignments are completed.

* Ensures requests for service are being completed in an efficient and effective manner and according to budgetary guidelines and quality standards

* Responsible for facilities reports.

* Coordinates and manages moves, adds and service change activities.

* Obtains and reviews price quotes for the procurement of parts, services, and labor for projects.

* Assists in managing capital projects. Assists in coordination of work with vendors, contractors and landlord/property manager.

* Manages vendor relationships and trains vendors on work order and billing procedures.

* Responsible for invoice processing and accuracy of cost center coding.

* Uses pc and/or PDA for work order system, email, ESS and training.

* Provides process and procedure training.

* Other duties may be assigned.