SOS CONTRACT SPECIALIST - 74247

Executive Service

The official workstation is the Tennessee Tower in downtown Nashville, Tennessee. After a period of time, consideration may be given, at the discretion of the Director, to allow for hybrid work.

Who we are and what we do:

Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment. Supervisor: Fiscal Coordinator Hours: The official work hours are 8:00 am - 4:30 pm Central Time. After a period of time, consideration may be given, at the discretion of the Director, to allow for an adjustment to the work hours.

Job Overview:

Summary: An employee in this class oversees the entire service contract lifecycle, ensuring strict adherence to policies and regulatory requirements through thorough review and submission of contract documents, while accurately processing all payment requests. Under the general supervision of the fiscal coordinator, this individual assists in reviewing, approving, and executing transactions related to procurement and accounting.

Key Responsibilities:

Duties/Responsibilities:

• Responsible for the compliance, processing, and tracking of all departmental service contracts and clickwrap agreements; for all regional library lease contracts; for all dual services contracts; and for all communication and document submission to the State of Tennessee's Central Procurement Office.
• Review and execute procurement transactions, including purchase requests, requisitions, purchase orders, contracts, and one-time purchases.
• Review and execute financial transactions relating to travel claims, invoices, journal vouchers, warrant cancellations, payroll, state payment card, state-owned and leased vehicles, refunds, and deposits.
• Help develop procedures to improve departmental efficiency.
• Performs other duties as assigned.

Minimum Qualifications:

Education and Experience:

• An applicant must be a graduate of an accredited four-year college or university. A degree in Finance, Business Administration, Accounting, or other related field of study is desirable and will be given preference.
• Additional experience may be substituted for the required college education on a year-for-year basis.
• Preference will be given to applicants with State of Tennessee experience.

Knowledge and Abilities:

• Ability to establish and maintain a variety of important contacts and communicate clearly with all levels of personnel within the department and other state agencies.
• Understand and perform under strict deadlines.
• Demonstrated ability to be extremely detail-oriented.
• Proficient computer skills related to financial software, including Edison and/or PeopleSoft, and Microsoft software, including Word, Excel, Outlook, and Teams.

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.