New

Research Finance Analyst

La Jolla Institute for Allergy and Immunology
80,000 USD-100,000 USD
sick time, 403(b), retirement plan
United States, California, La Jolla
9420 Athena Circle (Show on map)
Jan 09, 2026
Job Summary The Research Finance Analyst is responsible for facilitating proper post-award accounting and reporting of grant and/or contract funds, in order to remain in full compliance and within budget, of the funders' stipulations. Increasingly complex rules and regulations governing grants and contracts requires that the Research Finance Analyst have a working knowledge of federal & non-federal regulations and is able to work with other departments to meet grant/contract requirements. Hence, there is heavy emphasis on responsibilities related to effective communications with the Office of Sponsored Research (OSR), administrators, and funders, proper accounting for direct costs, understanding of new award terms and conditions, assistance with the Uniform Guidance (formerly A-133) audit, and provision of quality input into the accounting system. Essential Duties and Responsibilities Manage funding for 8-10 labs Monitor grants ending and consult with PIs about changes needed 2-6 months prior to grant end date Work with PIs to identify grants with potential over/underspends and suggest alternative spending solutions in a timely manner Updates and provide analysis for lab forecasts no less than quarterly Maintain files related to all portfolio funding Respond to lab inquiries and requests Follow-up on quarterly effort certifications Review personnel allocations with labs/PIs and adjust effort accordingly Process Labor Distribution Instruction (LDI) forms per lab request Update Corporate-Sponsored Research Agreements (CSRA) Fee spreadsheet to ensure PIs and Labs are receiving their portion of the Admin Fee Meet and communicate with PIs and/or lab managers no less than monthly Send reminders to subcontractors of balances and final invoice due dates and respond to inquiries Assist manager with year-end subaward accrual Review, obtain approval from PI and send subcontractors' invoices to Accounts Payable (AP) to process Prepare and submit financial reports for all portfolio related funding Work with OSR to respond to financial inquiries from prime awardees Complete appropriate forms for transfer of grants to other institutions as requested Assist Manager with Single Audit and Financial Audit Requests Review and allocate core chargebacks for labs every month Review monthly Payroll journal entries Review expense reports, AMEX reconciliations and other payment requests in Accounts Payable folders Review terms and conditions of new/renewed funding and complete budget set-ups Input and review budget adjustments as needed Notify labs and admin departments regarding grants ending each month Maintain system rules for funds available for purchase orders and core chargebacks Closeout grants via journal entry and/or budget adjustment within 30-60 days of budget end date Other assigned duties Leveling Requirements B.S./ B.A with 2 or more years of prior accounting related experience desired. Excellent excel skills needed. Must have organizational skills and communicate effectively with others. Working knowledge of GAAP required. Federal and non-federal grant accounting or administration experience required. Ability to work remotely as required. How to Apply Interested applicants should submit their resume. The La Jolla Institute for Immunology (LJI) offers a collegial work environment that emphasizes collaboration, teamwork and creativity. Full-time employment at LJI includes a competitive salary, medical/dental/vision benefits, paid sick leave, and contributions to a retirement plan (403B). For the last decade, LJI has been ranked as one of the best places to work in San Diego by the San Diego Business Journal. The Institute hosts world-renowned faculty and over 80 postdoctoral researchers with scientists from over 30 countries. LJI is located in the Science Research Park on the campus of UC San Diego, providing easy access to the San Diego life sciences community and all that the area has to offer. LJI provides Equal Employment Opportunity (EEO) to all employees and applicants for employment, and prohibits discrimination and harassment of any type, regardless of race, color, religion, age, sex, national origin, marital status, disability status, genetics, medical conditions, protected veteran status, sexual orientation, gender identity or expression, reproductive health decisions, or pregnancy, or any other condition protected by state and local laws. This applies to all terms and conditions of employment, including recruitment, hiring, placing, training, promotion, compensation, benefits, transfers, educational assistance, terminations, layoffs, recalls, transfers, leaves of absences, and social and recreational programs. La Jolla Institute is committed to compensation that is externally competitive and internally equitable. We validate this commitment by conducting regular market analyses to remain competitive with organizations of similar size in the nonprofit, independent research sector. Compensation decisions consider a variety of factors including experience, education, unique skill sets, organizational need, and internal equity.