Executive Secretary, Math

Executive Secretary - 205

REPORTS TO Department Administrator

PURPOSE The job of Executive Secretary -205 is done for the purpose/s of performing diversified clerical duties in support of the administrator; conveying information regarding department functions and procedures; coordinating assigned projects and site activities; and ensuring the efficient operation of support functions.

MINIMUM QUALIFICATIONS: Experience in related field

REQUIRED SKILLS:

• Performs multiple tasks using standard office equipment and software applications.

• Upgrades skills as needed to meet changing job conditions.

• Plans and manages projects effectively.

• Performs basic bookkeeping and record keeping.

• Performs algebra and geometry calculations.

• Reads technical information and composes various documents.

• Facilitates group discussions and analyzes situations to define issues.

• Applies concepts of grammar, punctuation, and business telephone etiquette.

• Understands basic bookkeeping principles and operates common office machines.

• Maintains knowledge of board policy and district, state, and federal regulations/laws.

• Schedules activities, meetings, and events while gathering and collating data.

• Works flexibly with others in diverse circumstances using standardized methods.

• Works effectively with a variety of individuals and groups.

• Analyzes issues and creates action plans to solve problems.

• Interprets guidelines independently to solve data-related issues.

• Communicates with diverse groups while maintaining strict confidentiality.

• Meets deadlines and schedules while working under constant interruptions.

• Sets priorities and works effectively as part of a team.

Essential Functions

• Assists in all aspects of course assessments for the purpose of providing the necessary support to the department.

• Assists substitutes to department for the purpose of ensuring that programs continues in the absence of the teacher.

• Compiles data from a variety of sources for the purpose of preparing reports, making recommendations; and/or preparing information for assigned administrator.

• Coordinates a wide variety of projects, functions and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.

• Maintains a wide variety of manual and electronic documents, files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.

• Monitors a wide variety of activities on behalf of assigned Administrator for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit pertaining to District 219.

• Prepares a wide variety of reports, documents and correspondence of a confidential and non-confidential nature for the purpose of documenting activities, providing written reference, and/or conveying information.

• Processes a wide variety of documents and materials for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.

• Procures supplies and materials for the purpose of maintaining availability of required items.

• Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.

• Represents assigned Administrator in their absence for the purpose of conveying and/or gathering information required for their functions.

• Researches a variety of topics for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.

• Responds to a wide variety of inquiries from internal and external parties for the purpose of providing information, facilitating communication among parties and/or providing direction.

• Schedules a wide variety of activities for the purpose of making necessary arrangements for the assigned administrator.

• Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.

• Collects payments for a variety of events for the purpose of completing transactions and/or securing funds.

• Attends department and/or in-service meetings for the purpose of recording minutes, coordinating materials distribution, supporting the needs of attendees, conveying and/or gathering information required to perform functions.

RESPONSIBILITY

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.

WORKING ENVIRONMENT

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. This job is performed in a generally clean and healthy environment.

REQUIRED TESTING CERTIFICATES

Job Fit Test

Grammar Test

Technology Test

TERMS OF EMPLOYMENT: 205 day work calendar

SALARY GRADE: S4 on salary schedule

Apply online at: www.niles219.org

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Niles Township High Schools District 219 is an equal-opportunity employer. It is the policy and practice of District 219 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. District 219 ensures equal employment opportunities regardless of race, creed, sex, sexual orientation, color, national origin, religion, age, or handicap.