Senior Administrative Assistant

* Perform duties under moderate supervision with intermediate to advanced proficiency in administrative skills.
* Provide routine and more complex administrative support such as: typing memos and letters, answering telephones, and taking and distributing messages.
* Types all correspondence, memoranda, reports, statistical analyses, minutes, etc.
* Responsible for answering and screening incoming telephone calls and inquiries, taking appropriate messages and making proper referrals.
* Coordinate calendars and meetings including calendars for assigned physicians, managing meeting invites, travel arrangements, refreshments, or events for department.
* Typing and disseminating meeting minutes as directed.
* Perform transcription of dictate physician notes.
* Work on projects, coordinate work, take initiative using all available resources, follow through
on issues when needed, apply knowledge as appropriate with little direction from Supervisor.
* Work independently with the ability to create more advanced material.
* Assist with special projects as directed.
* Provide cross coverage as needed across Brigham OB/GYN Divisions.
* Follow HIPAA guidelines for the management of patient privacy and confidentiality.

* Supports family planning lecture series scheduling.
* Other duties, as assigned.

* Travel required between BWH Main Campus and offsite clinic

Education
High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?
No

Licenses and Credentials

Experience
Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred

Knowledge, Skills and Abilities
- Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Ability to work independently with minimal supervision.
- Strong attention to detail and problem-solving skills.
- Familiarity with hospital administration processes and healthcare regulations.
- Professional demeanor and ability to interact effectively with all levels of staff.