OFFICE SUPPORT ASSISTANT IV

Departments of English and the School of Languages, Literatures, and Cultures in the College of Arts & Science.

Are you highly organized, resourceful, and ready to make a meaningful impact in a dynamic academic setting? The Office Support Assistant IV plays a vital role in supporting the Chairs of English and the School of Languages, Literatures, & Cultures (SLLC), serving as the go-to person for keeping daily operations running smoothly. From coordinating faculty needs and academic events to managing logistics for travel and promotion and tenure processes, this position is central to the success of both departments. If you enjoy variety in your work, take pride in providing exceptional support, and thrive in a collaborative environment - this is the role for you.

Key Responsibilities:

Chair and Departmental Support

• Manage and maintain the calendars for the Chairs of English and SLLC, including scheduling meetings and appointments.
• Provide direct administrative support to the Chairs, including support for departmental initiatives and projects.
• Process memberships and dues, and coordinate domestic and international travel arrangements (airfare, lodging, etc.).
• Maintain departmental mailing and distribution lists.
• Reconcile and process One Card transactions for both department and Chair purchases.
• Provide logistical support for departmental events, including coordinating room reservations, guest speakers, catering, and communication.
• Maintain and update departmental websites and social media.

Faculty Support

• Serve as a first point of contact for faculty and respond to inquiries promptly and professionally.
• Provide administrative support for faculty recruitment, including travel planning and ad posting.
• Assist faculty with reimbursement processes and procurement of supplies and equipment.
• Record and distribute minutes for faculty meetings.
• Support faculty with planning and executing departmental events.
• Coordinate faculty submissions in the Promotion & Tenure Review (RPT) module.

This is an in-person job that generally works Monday to Friday, 8 am to 5 pm with some flexibility of start and end time.

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary.

• Experience with event planning a plus.
• Experience in higher education.
• Familiarity with Outlook and Teams.
• Familiarity with PowerBI, Cherwell, or the RPT modules.
• Strong organizational and communication skills.
• Ability to work independently while managing multiple priorities and deadlines.

Salary Range: $17.00 - $19.29/hour

Grade: GGS - 006

University Title: Office Support Assistant IV

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

This is an on-site position located on the campus of the University of Missouri-Columbia. Applicants must reside in the state of Missouri or be willing to relocate prior to the hire date.

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.