Administrative Assistant

Description

OlyFed employees love the places we work and the communities we serve. In addition to a generous benefit package and opportunities for career growth, OlyFed employees are able to boast about working for an organization with a positive reputation and a proven commitment to our communities.

OlyFed prides itself on a history of personal, high-quality service to our customers and community. The spirit of giving is built into our charter and culture. Each year OlyFed dedicates 5-15% of its revenues to community support. In addition to corporate financial contributions, our employees extend the policy of community involvement by donating their time and talents.

We are looking for Administrative Assistant to support both the Accounting and Marketing Departments with administrative tasks, working approximately 20 hours per week in each department.

Accounting Duties & Responsibilities

• Full-cycle Accounts Payable (AP) processing, including, receive and code invoices accurately and timely, maintain and reconcile vendor records, and issue payments via checks and ACHs.
• Assist with daily balancing and reconciliation of internal Association accounts, including data entry for bank checks, the Federal Reserve Bank, the Federal Home Loan Bank, and more.
• Enter transactions for fixed assets and prepaid expenses.
• Maintain the Corporate Credit Card process, including report collection and monthly reconciliation.
• Support recurring account reconciliations as part of the General Ledger (GL) certification process.
• Perform research and gather documentation as requested.

Marketing Duties & Responsibilities

• Assist with the department's budget, credit card reconciliation, filing, check requests, letter correspondence, vendor management, inventory control, and fulfillment of material requests.
• Support various marketing initiatives including annual fee survey, quarterly website audit, competitive analysis and trend reports, weekly Rate Committee reports and more.
• Manage rate change process, including communication and website updates.
• Work with Data Analytics team to request reports for marketing mailings and initiatives.
• Assist with prospect research, data collection, reporting and mailings.
• Promote Marketing and Association initiatives, policies, programs, and events to build community and customer relationships and loyalty.
• Marketing research and other clerical duties as needed.

All Other Duties & Responsibilities

• Follow all Association policies, procedures, and internal controls.
• Perform other duties as assigned.

Requirements

KNOWLEDGE, SKILLS AND ABILITY REQUIREMENTS:

• Strong attention to detail and accuracy.
• Good interpersonal communication skills.
• Stay organized and adapt to a changing workload.
• Proficiency with Microsoft Office Suite, especially Excel.
• Exercise customer confidentiality and discretionary judgment.
• Read, write, speak, and understand English well.

QUALIFICATIONS:

• High school diploma, GED, or equivalent skills.
• Accounting or Accounts Payable experience preferred.
• Banking experience preferred.
• Must be bondable.

PHYSICAL DEMANDS & WORK ENVIRONMENT/CONDITIONS:

Duties are performed in usual office conditions. Ability to operate standard office equipment including personal computer standard keyboard, 10-key calculator and work a standard shift with repetitive wrist and hand movements. Ability to talk and hear. Ability to stand or sit for extended periods of time. Occasionally lift, move or carry items up to 15 lbs. Ability to concentrate on the matter at hand, under sometimes distracting work conditions. Requires manual dexterity and handling ability. Use hands and arms to finger, handle, grab and reach. Specific vision abilities including close vision and the ability to adjust focus. Work may involve eyestrain due to constant use of computer screens. Occasional walking, kneeling, stooping, crouching, and bending. Ability to be mobile office-wide for various business needs.

Employees are covered by medical, dental, vision, basic life insurance and long-term disability. Voluntary benefit coverage includes life insurance, AD&D, legal, accident, critical illness, hospital indemnity, and FSA. Options for family coverage are available. Employees can enroll in our company's 401k plan. We offer immediately vested 5% 401k match, as well as profit sharing. Employees are eligible for annual incentive bonus. Full-time employees will receive the following paid time off per month: 6.67 hours of vacation leave and 8 hours of sick leave. In addition, the following paid time off per year: 11 paid holidays; a float holiday; a birthday holiday; 24 wellness hours; 16 volunteer hours. Modified for part-time employees.

Hiring pay range for the position is $20.42-24.26 per hour. Full pay range is $20.42-28.11 per hour.

OlyFed is an Equal Opportunity Employer and affirmative action employer. EOE AA M/F/Vet/Disability

If you require a reasonable accommodation to complete the application process, please contact Human Resources at 360-754-3400.