Executive Assistant

Please note that this position is based in Princeton, NJ. Acadia's hybrid model requires this role to work in our office three days per week on average.

Position Summary

The Commercial Executive Assistant is a trusted strategic partner to the Chief Commercial Officer and senior Commercial leadership team, playing a critical role in enabling executive effectiveness and driving organizational impact. This position goes far beyond traditional administrative support. It requires sound judgment, absolute discretion, and the ability to anticipate needs, manage complexity, and operate with confidence in a fast-paced, highly visible environment.

In this role, you will serve as a central connector across the Commercial organization, supporting executive priorities through seamless calendar and meeting management, high-quality communications, and thoughtful coordination of projects, travel, and events. You will act as an extension of leadership, ensuring information flows efficiently, stakeholders are aligned, and executives are positioned to focus on strategic decision making.

The ideal candidate is proactive, highly organized, and comfortable navigating competing priorities with professionalism and agility. Success in this role requires exceptional attention to detail, strong interpersonal skills, and the ability to handle sensitive information with the highest level of confidentiality. Experience supporting senior leaders in a biotech or pharmaceutical environment is strongly preferred, along with a mindset focused on continuous improvement, partnership, and operational excellence.

This is a high-impact opportunity for an experienced Executive Assistant who thrives in a dynamic setting and enjoys being a trusted partner to senior leadership while contributing meaningfully to the success of a growing Commercial organization.

Primary Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative support to the CCO and senior Commercial leaders, managing complex and sensitive matters with discretion
• Maintain and optimize executive calendars
• Coordinate and prepare materials for high-level meetings
• Create and refine executive-level documents and communications
• Support planning and execution of on/off-site meetings and department events
• Serve as liaison between executive leadership and internal/external stakeholders
• Reinforce executive presence through refined communication
• Ensure timely information flow and communication management
• Coordinate domestic and international travel
• Manage logistics for conferences, leadership forums, and key events
• Manage expense reconciliation, purchase orders, and card processing.
• Facilitate contract and vendor management processes
• Track contracting workflows
• Drive and support cross-functional projects
• Collaborate with administrative peers to enhance operational effectiveness
• Provide backup coverage as needed

Education, Experience & Skills

• Bachelor's degree preferred; equivalent combinations considered
• Minimum 6 years supporting senior executives; biotech/pharma preferred
• Advanced Microsoft Office Suite skills
• Strong judgment, organizational skills, analytical capability, and interpersonal communication
• Ability to manage confidential information and operate in a fast-paced environment
• Ability to travel occasionally

Physical Requirements

This role involves regular standing, walking, sitting, and the use of hands for handling or operating equipment. The employee may also need to reach, climb, balance, stoop, kneel, crouch, and maintain visual, verbal, and auditory communication both in a standard office environment and while working independently from remote locations. Employee must occasionally lift and/or move up to 20 pounds. This position requires the ability to travel independently overnight and/or work after hours as required by travel schedule or business needs.

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