New

Administrative Assistant

University of California - San Francisco Campus and Health
United States, California, San Francisco
Jan 29, 2026
Administrative Assistant F_TEP-Campus Employees Temporary Employment 87649BR Job Summary Employment Duration: Approximately 4 months The Administrative Assistant III - Floater provides high-level administrative support to faculty, fellows, and residents within the Departments of Emergency Medicine and Pediatrics. This role supports a wide range of administrative and operational functions and may be assigned to sensitive or complex projects requiring discretion and sound judgment. Responsibilities span multiple functional areas, including finance, human resources, facilities coordination, learner services, communications, and information technology. The incumbent may independently perform or oversee special projects and provide operational support across departments as needed. Key Responsibilities: Provide administrative support to faculty, fellows, and residents Process reimbursement requests and compile administrative data Coordinate and support meetings and events, including taking meeting minutes Troubleshoot and triage technical issues for faculty and staff Support communications initiatives, including newsletters and website coordination Liaise with hospital, faculty practice, and departmental partners Distribute mail and maintain office supplies Perform other administrative and special project duties as assigned The final salary and offer components are subject to additional approvals based on UC policy. To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles) Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions. Required Qualifications Minimum of two years of experience in a related area (e.g., administration, project or program management, event planning, analysis) Strong written and verbal communication skills with the ability to interact professionally at all levels Service-oriented approach with responsiveness to requests and inquiries Excellent organizational skills, attention to detail, and ability to manage multiple priorities Proficiency with Microsoft Office and other computer applications Ability to maintain confidentiality and exercise discretion Demonstrated sound judgment in addressing issues and concerns Knowledge of financial analysis and reporting techniques Excellent attendance and reliability Customer service experience supporting learners, faculty, and other stakeholders Preferred Qualifications Working knowledge of policies and regulatory requirements within health professions education Familiarity with educational technology and systems Ability to troubleshoot and triage technology-related issues About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Organization TEP Job Code and Payroll Title 004722 BLANK AST 3 Job Category Administrative Support Bargaining Unit Teamsters Local 2010 - Clerical and Allied Services Unit (CX) Employee Class Temporary Employment Percentage 100% Location Fresno, CA Work Style Fully On-Site Shift Days Shift Length 8 Hours