Coordinator, Administrative Support

MAKE STRATEGY A REALITY | ACCELERATE YOUR GROWTH | CHOOSE YOUR PATH

As the world's leading change and transformation consultancy, we're helping businesses move from strategy to reality by taking a pragmatic and practical approach to build solutions that last.

We're seeking a PART-TIME Administrative Assistant Coordinator in our Portland, OR office to help us take vision to value and create lasting impact.

YOU WILL:

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  Directly support Sr. Managing Director managing calendar and expenses.

  
  
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  Could support other firm executives, as needed.

  
  
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  Assist Portland Team with coordinating meetings and events, room set up, conference calls, catering needs, etc.

  
  
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  Coordinate all details and logistics for domestic/international travel, hotel, car rental, client visits and itinerary for executives supported.

  
  
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  Assist with special projects, presentations, and analytics as needed, possibly involving client support.

  
  
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  Support other Team EAs when on vacation, illness, or in training as a backup.

  
  
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  Provide receptionist coverage.

  
  
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  Support the Portland People Experience Lead/Team to help engage the local team and foster a strong sense of community,

  
  
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  Take a leadership role in coordinating office moves, improvements, build-outs and other related activities as necessary.

  
  
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  Collaborate with HR with onboarding new hires - Day One events.

  
  
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  Typing, formatting, and creating documents including meeting notes and follow up proposals.

  
  
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  Monitor, manage, and respond (if appropriate) to email, voicemail, and other written/printed correspondence.

  
  
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  Maintain and track office equipment (i.e. printers, copiers LCDs).

  
  
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  Liaison with Building Management.

  
  
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  Maintain security system and access cards.

  
  
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  Manage onsite parking.

  
  
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  Manage supplies and snacks for the office

  
  
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  Ticket management for clients and consultants (i.e. Hockey, Baseball, Basketball).

  
  
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  Create announcements and order gifts for employees.

  
  
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  Arrange courier deliveries.

  
  

IDEALLY, WE'D LIKE:

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  Ability to maintain attention to detail, completing multiple or repetitive tasks. Demonstrates a serious commitment to accuracy and quality while meeting goals or deadlines.

  
  
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  Prior experience supporting Senior Level Executives.

  
  
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  Prior experience managing/supporting an office.

  
  
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  Have superior organizational skills. Can create and maintain organizational procedures/systems.

  
  
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  Thrives in an environment of rapid change and easily handles shifting priorities.

  
  
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  Proficiency with Microsoft Office applications - Outlook, Word and Excel.

  
  
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  Strong multi-tasking skills.

  
  
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  Must be self-motivated, take initiative, and work with minimal guidance or supervision.

  
  
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  Team player with excellent customer service skills.

  
  
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  Associate or bachelor's Degree preferred.

  
  
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  Prior experience working in a consulting or services environment preferred.

  
  

Applicants must be authorized to work in the United States, without the need for visa sponsorship by North Highland. Work visa sponsorship will not be provided, either now or in the future, for this position.

North Highland is an equal opportunity employer, and we adhere to all applicable laws and regulations to ensure a fair and equitable workplace. All qualified applicants will receive fair and impartial consideration without regard to race, color, sex, gender identity, religion, national origin, age, sexual orientation, disability, veteran status, or any other characteristic protected by law. We handle all information in accordance with local privacy standards and maintain strict confidentiality.