Administrative Support Assistant II (Extended Temporary) (Part Time)

This is an Extended Temporary Employment (ETE) position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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• Provide administrative and operational support to the Student Media sales area, including invoicing, collections support, customer communication, ad material intake, scheduling, and maintenance of accurate sales and distribution records. This role works in coordination with the Sales Manager assigned to Student Media, with billing exceptions, collections escalations, and operational matters handled in alignment with established processes and appropriate approvals.
• Manage collections and assist with invoicing, including payment follow-ups, billing exceptions, and collections escalations, in coordination with the Sales Manager.
• Serve as a primary point of contact for advertising clients and distribution partners, supporting customer service and client relationship management, including ad placement verification, deadline coordination, and professional communication to ensure continuity and trust.
• Oversee and assist with distribution operations for Student Media publications, including delivery of the Daily Wildcat, maintaining on-campus and off-campus news racks, coordinating distribution schedules, and maintaining effective working relationships with approved distribution partners and locations.
• Assist with coordination of Student Media-related events and promotional and outreach activities, including scheduling, logistics, staffing support, and communication with campus partners, in collaboration with the Sales Manager, KAMP Radio, and other campus units as appropriate. Event-related support is performed in coordination with the Sales Manager.
• Provide logistical and scheduling support for mobile assets and event operations, including coordinating student drivers, assisting with setup and breakdown of approved equipment (DJ van, inflatable misting station, generator, and related promotional tools), and supporting cross-divisional events in compliance with university and departmental guidelines.

Knowledge, Skills and Abilities:

• Strong organizational skills and attention to detail.
• Professional written and verbal communication skills.
• Knowledge of publication distribution or logistics.

Physical Requirements:

• Ability to lift and transport bundles of newspapers or materials (typically 20 to 40 lbs.).
• May be required to work outdoors in all weather conditions including high temperatures (100F+).

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.
• High school diploma or high school diploma equivalency is required.
• Driver's License and ability to drive according to the University Fleet Safety Policy.