Executive Assistant - IDD

Join the HJF Team!

HJF is seeking an Executive Assistant to provide administrative and clerical support to an executive within the company. Requires a thorough working knowledge of HJF's operations and policies and procedures.

This position will be in support of Infectious Diseases Directorate at the Naval Medical Research Command. This position supports the Infectious Diseases Directors.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike.Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Receives incoming telephone calls and personal callers. This involves determining if a call can be referred elsewhere and obtaining required background information if necessary.
• Maintains a calendar of appointments and schedules appointments and conferences without prior clearance based on knowledge of supervisor's schedules and previous commitments.
• Makes necessary arrangements for conferences and meetings. Collects and prepares material for supervisor's use for meetings. Makes all necessary travel arrangements.
• Reviews and replies to incoming correspondence. Drafts reply letters to inquiries.
• Receives, screens, and distributes incoming mail and reviews and prepares outgoing correspondence.
• Handles detailed matters which are highly confidential and critical.
• Makes high level contacts of a complex nature both inside and outside HJF.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Education and Experience

• Associates Degree.
• Minimum of 9-10 years experience is required.

Required Knowledge, Skills and Abilities

• Knowledge of the duties, priorities, commitments, policies and program goals of the Foundation and the supervisor.
• Excellent word processing skills and computer skills.
• Ability to anticipate needs, take initiative and follow through.
• Exceptional organizational skills.
• Strong written and verbal communication skills.
• Ability to work both independently and on teams within different levels.
• Ability to obtain and maintain a T1/Public Trust clearance.

Physical Capabilities

• Lifting: Requires lifting materials up to 10 lbs.
• Ability to stand or sit at a computer for prolonged periods.

Work Environment

• This position will take place primarily in an office setting.

Compensation

• The annual salary range for this position is $67,500-$75,000. Actual salary will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.