Contract Administrative Assistant

First Coast Security Solutions provides security services nationwide. We are seeking a Contract Administrative Assistant to provide administrative and operational support to Federal Protective Service (FPS) contract. This role supports recruiting, onboarding, and overall contract compliance. The ideal candidate excels at multitasking, coordinating documentation, and assisting with staffing and onboarding processes.

Responsibilities

• Provide day-to-day administrative support to the contract management team.
• Maintain, organize, and update files, documentation, and personnel records.
• Prepare and submit suitability requirements.
• Coordinate interviews and assist with applicant scheduling and communication.
• Support the onboarding process by preparing welcome materials, scheduling initial orientations, and ensuring that required documents are provided.
• Ability to handle confidential information with discretion.
• Perform additional administrative duties as assigned to support overall contract performance.

Qualifications

• U.S. citizen
• Strong organizational and communication skills.
• Must be able to multitask.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Strong attention to detail and accuracy.
• Minimum of two (2) years of administrative experience, preferably in a government contract, security, or operations environment.
• High school diploma required.

• Paid Holidays

• Weekly Pay

• 401K/403b Plan

• Short Term Disability

• Dental Insurance

• Paid Vacation

• Long Term Disability

• Vision Insurance

• Medical Insurance

• Life Insurance

• The following screenings are required:

  • Drug Screen

  • Criminal Background Check

  • Motor Vehicle

  • Education Verification

  • Employment Verification

First Coast Security is an Equal Opportunity / Affirmative Action Employer (Minorities/Females/Disability/Veterans) committed to a diverse workforce. #service