Senior Administrative Assistant

Title:Senior Administrative Assistant

Division: Provost's Office

Department: Pott College of Science, Engineering, & Education

FLSA Status:Non-Exempt

Salary Range:Grade 5: $13.63/hour

EEO Job Group:5 E6

Position Summary

Provide administrative assistance to staff and faculty members of the Department Biology and College Administration.

Duties/Responsibilities

• Assist chair in preparation of correspondence, forms, reports, and memos; prepare mailings as needed.
  
  
• Serve as office receptionist and receive and route telephone calls; take messages, schedule appointments, answer inquiries, submit work orders, and deliver/distribute mail/packages as needed.
  
  
• Assist with routine clerical duties such as scanning/copying student materials as requested by faculty, collecting, and scanning syllabi, originating and maintaining advising folders for students, and order textbooks as needed.
  
  
• Assist in the preparation of academic schedules (classes, faculty student advising). Under the Dean's approval, schedule classes/rooms and enter into Banner each semester; report changes for room/faculty/max to Registrar's office as it occurs.
  
  
• Assist the Biology Department with SIAASGN for FLP/FTE. Under Dean's approval, complete faculty office hour schedule per semester and post on web.
  
  
• Communicate with students daily, help resolve issues/problems/situations that may occur. Answer student questions regarding school policy, faculty availability, and general university procedures.
  
  
• Assist faculty members with travel requests, travel expense reports, and scanning receipts and other travel related documentation.
  
  
• Order and maintain inventory of office supplies and forms. Assist chairs and faculty with orders in BuyUSI and monthly reconciliation of purchases made using the Departmental purchase card.
  
  
• Other related duties as assigned.

Required Knowledge and Skills

• High School diploma/GED with two years office experience or an equivalent combination of education and experience.
  
  
• Knowledge of microcomputers, word processing, spreadsheet, and electronic mail.
  
  
• Strong time management, interpersonal, written, and oral communication skills.
  
  
• Ability to work with a diverse group of internal and external individuals.

Preferred Knowledge and Skills

• Professional working knowledge of multiple software packages, including Windows 11.

Regular Work Hours/Travel Requirements

About USI

The University of Southern Indiana is a public higher education institution located on a beautiful1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for thisposition include:

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.

• Resume

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the Associate Director of Human Resources, Constance Hermann, at cjhermann1@usi.edu or (812) 461-5363. Contacting the Associate Director of Human Resources is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities