Financial Services Analyst 2 - SOM: Anesthesiology & Pain Medicine

Reporting to the Finance & Grants Manager, the Financial Services Analyst 2 plays a vital role in supporting the financial and operational functions within the Department of Anesthesiology and Pain Medicine. The incumbent manages complex financial transactions, reconciliations, grant and gift administration, and detailed fiscal reporting to ensure accurate and timely financial operations across multiple funding sources.

This role requires strong analytical skills and attention to detail to monitor budgets, review ledger activity, and investigate discrepancies. The Financial Services Analyst 2 collaborates with faculty, staff, central finance offices, and research administration to maintain compliance with university policies, sponsor requirements, and regulatory standards.

Operating with a high degree of independence, the Financial Services Analyst 2 contributes to process improvements, supports audit readiness, and assists in the preparation of budget forecasts and financial analyses that inform departmental decision-making. The position supports multiple financial systems and tools, including Aggie Enterprise, Cognos, Aggie Expense, Kuali Financial System (KFS), FIS Decision Support, UCPath, and data visualization platforms, ensuring accurate data management and reporting.

This position also plays a key role in supporting operational workflows related to payroll funding, grant administration, asset tracking, and expense processing, contributing to the department's overall fiscal health and resource stewardship.
The Financial Services Analyst 2 works collaboratively within a dynamic academic healthcare environment to support the department's research, clinical, and educational missions through diligent financial management, compliance, and service excellence.

The Financial Services Analyst 2's duties include, but are not limited to:
*Perform detailed fiscal analysis, budget monitoring, reconciliations, and financial reporting to support departmental operations.
*Assist with budget projections and contribute to financial planning efforts for faculty research projects and departmental activities.
*Support grants and gift administration processes, ensuring compliance with institutional policies and sponsor requirements.
*Process and review payroll funding entries, pre-listed payrolls, and funding corrections through systems such as UCPath.
*Utilize financial systems including Aggie Enterprise, Cognos, Kuali Financial System (KFS), FIS Decision Support, and AggieExpense to extract, analyze, and report financial data.
*Collaborate with faculty, staff, and central finance offices to resolve ledger variances, audit inquiries, and compliance issues.
*Maintain accurate records for assets and inventory, coordinating with relevant departments to ensure proper tracking and accountability.
*Assist with fiscal closing activities, account reconciliations, and preparation of financial adjustments to ensure data integrity.
*Use Microsoft Excel, Smartsheet, and other data analysis tools to support project tracking, reporting, and workflow optimization.
*Communicate effectively with internal and external stakeholders to facilitate smooth financial operations and compliance adherence.
*Support audit readiness by preparing documentation and responding to audit requests under guidance.
*Adapt to evolving departmental priorities and financial systems, contributing to continuous process improvements and operational efficiency.

Ideal candidates bring solid experience in financial data analysis within healthcare or academic environments, demonstrate strong organizational and problem-solving skills, and possess a commitment to accuracy, compliance, and collaborative teamwork in a fast-paced setting.

Apply By Date: 03/01/2026 at 11:59PM.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area or equivalent work experience and/or training.
• 2 years of related experience.
• A minimum of 1 years of relevant experience in an academic medical institution.
• High standards of behavior, performance, quality, credibility, and integrity.
• Working knowledge of accounting principles, budgeting, reconciliation, and fund management in a multi-source environment (e.g., general funds, grants, contracts, clinical revenue).
• Grants & Research Administration: Knowledge of sponsored project requirements, including budget preparation, cost transfers, effort reporting, and compliance with federal, state, and sponsor regulations.
• Strong knowledge of enterprise systems and reporting tools to support financial tracking, reconciliation, and analysis.
• Healthcare/Academic Finance: Understanding of the financial workflows unique to health centers, including integration of clinical and administrative funding streams.
• Compliance & Audit Standards: Knowledge of institutional and regulatory policies governing financial operations, including audit readiness and adherence to internal controls.
• Analytical & Critical Thinking: Ability to analyze complex financial data, identify trends, reconcile discrepancies, and prepare detailed financial reports.
• Problem-Solving: Skilled at evaluating financial variances, applying policies, and recommending corrective actions.
• Technical Proficiency: Strong skills in Excel (pivot tables, lookups, financial modeling), databases, and reporting systems for financial analysis and data visualization.
• Organizational Skills: Ability to manage multiple priorities, deadlines, and high-volume workload with accuracy and attention to detail.
• Communication: Effective written and verbal communication skills, with ability to present complex financial information clearly to non-financial stakeholders.
• Teamwork & Service Orientation: Strong interpersonal skills with a collaborative, customer-focused approach to supporting faculty, staff, and research teams.
• Adaptability: Ability to adjust to shifting priorities, changing regulations, and new system implementations in a dynamic healthcare environment.
• Independent Judgment: Ability to perform financial analysis and make sound recommendations with minimal supervision.
• Cross-Functional Collaboration: Work effectively with clinical, research, and administrative staff to ensure financial practices align with departmental and institutional goals.
• Continuous Improvement: Ability to identify inefficiencies in financial processes, propose improvements, and support implementation of best practices.
• Data Integrity & Compliance: Ensure accuracy of financial records, safeguard sensitive information, and uphold compliance with institutional and sponsor requirements.

Preferred Qualifications

• Master's Degree in a related area and/or equivalent experience/training.
• 4 years of related experience.
• A minimum of 2 years of experience in an academic medical center, hospital system, or related field.
• Experience with Grant Management (pre- intra- post- awards).
• Experience with UC Davis financial, payroll, travel, and purchasing systems (Aggie Enterprise, UCPath, Cognos Reports, AggieExpense, etc.).
• Familiarity with cost allocation methods and fund accounting principles.
• Project management skills.
• Experience in academic health or research administration settings.
• Knowledge of labor contracts and UC policy related to payroll, leave, and personnel funding.
• Experience in academic health or research administration settings.
• Familiarity with inventory, space, and facilities-related financial management.
• Prior experience in a health care setting preferred.

Key Responsibilities

• 50% - Accounting, Grants, and Budget Administration
• 20% - Payroll Funding and Personnel Support
• 15% - Financial Reporting and Data Analysis
• 10% - Administrative and Operational Support
• 5% - Customer Service & Stakeholder Engagement

Department Overview

The Department of Anesthesiology & Pain Medicine is a nationally recognized, dynamic, and rapidly growing multispecialty practice dedicated to advancing clinical excellence, innovative research, and world-class education. As one of the largest departments within the School of Medicine-with an annual operating budget exceeding $111 million-we are proud to be home to more than 90 faculty, 21 MSP physicians, 32 volunteer and affiliated faculty, 64 residents, 12 fellows, 65 certified nurse anesthetists, and 35 professional staff.

Our team delivers cutting-edge, compassionate care across a wide range of clinical settings, including the UC Davis Pavilion (main hospital), Lawrence J. Ellison Ambulatory Care Center, UC Davis Comprehensive Cancer Center, hospital-based clinics, 48X-Complex, and our expanding network of community care locations. Each day, our clinicians support over 64 plus operating location and provide more than 56,000 anesthetics and 7,500 Evaluation and Management services annually.

Backed by a diverse portfolio of funding-including state support, endowments, research grants, and self-supporting initiatives-we are well-positioned to lead in innovation, education, and clinical care. Whether it's through our robust residency and fellowship programs, our commitment to discovery, or our deep engagement in public service, our department plays a vital role in advancing the mission of UC Davis Health.

When you join us, you're not just joining a department-you're becoming part of a forward-thinking, equity-driven community where your voice matters, your expertise is valued, and your work helps shape the future of anesthesiology and pain medicine.

POSITION INFORMATION

• Salary or Pay Range: $34.65 - $47.58
• Salary Frequency: Hourly
• Salary Grade: 157
• UC Job Title: FINANCIAL SVC ANL 2 CX
• UC Job Code: 004754
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 8:30-5:00 may adjust based on business needs
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks